Legal Assistant

Job Title: Legal Assistant
Job Description
This role involves performing complex administrative and legal secretarial duties that require a thorough understanding of legal terminology, processes, and procedures. The position will interact with internal attorneys, external counsel, corporate executives, and customers, handling sensitive information with discretion and judgment.
Responsibilities

• Provide day-to-day administrative and project support to Legal leadership.
• Manage calendars, communications, and schedules.
• Coordinate domestic and international travel logistics and itineraries.
• Draft correspondence and materials with high accuracy.
• Maintain strict confidentiality of sensitive corporate/legal data.
• Prepare expense reports and assist with invoices.
• Maintain legal files and documentation systems.
• Coordinate meetings and communications.

Essential Skills

• 2-5 years of experience in a Legal Assistant, Executive Assistant, Administrative Assistant, or similar support role within a law firm, corporate legal department, or professional services environment.
• Strong understanding of legal terminology, documentation, and administrative processes.
• Familiarity with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Demonstrated ability to manage competing priorities, meet deadlines, and adapt to changing business needs.
• Proven ability to handle confidential and sensitive information with discretion.

Additional Skills & Qualifications

• Familiarity with Thomson Reuters Legal Tracker (or similar legal invoice tracking system).
• Familiarity with OnBase (or similar PO payment system).
• Exposure to SAP and Workday or similar personnel management system.
• Experience supporting corporate legal, compliance, governance, litigation, or regulatory functions.
• Experience working with regulatory, compliance, or risk-management documentation.
• High school diploma or equivalent with 5+ years administrative or legal secretarial experience.

Work Environment
Ability to work in a fast-paced environment supporting several leaders; ability to prioritize and escalate issues as needed; strong communication and interpersonal skills; initiative and independence; flexibility and adaptability; collaborative; detail-oriented and analytical.
Job Type & Location
This is a Contract position based out of Saint Paul, MN.
Pay and Benefits
The pay range for this position is $25.00 - $28.25/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Saint Paul,MN.
Application Deadline
This position is anticipated to close on Jul 21, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.