Executive Administrative Assistant I

Department Office of the Vice President for Student Affairs Position Overview The Office of the Vice President for Student Affairs is looking for an Executive Assistant that is a proactive, solutions-oriented professional who demonstrates an ownership mindset and takes initiative to anticipate needs, solve problems, and drive work forward with minimal direction. This individual is highly organized, resourceful, and committed to delivering exceptional support while maintaining a high level of professionalism and accountability. Candidates should possess a growth mindset and be eager to continuously learn, develop new skills, and embrace opportunities for professional growth. The ideal candidate welcomes feedback, adapts to changing priorities, and seeks innovative ways to improve processes and enhance effectiveness. While this role serves in a support capacity, it also provides meaningful opportunities to demonstrate leadership. We are seeking someone who can build strong relationships, influence outcomes, exercise sound judgment, and serve as a trusted partner to senior leaders and colleagues across the organization. Telework A hybrid telework schedule may be available. Responsibilities Provide executive-level administrative support to the Associate Vice President/Chief of Staff within the Office of the Vice President for Student Affairs. Manage complex calendars, schedule appointments and meetings, coordinate logistics, and ensure executives are fully prepared for engagements. Exercise sound judgment and discretion in handling confidential, sensitive, and complex information. Plan and coordinate special events, retreats, leadership meetings, campus programs, interviews, and other divisional initiatives. Manage travel arrangements, travel authorizations, reimbursements, and related documentation in accordance with university policies and procedures. Supervise, train, and provide guidance to office support staff (student workers) while fostering a collaborative and service-oriented work environment. Coordinate procurement and financial administrative functions, including purchasing, expense reconciliation, inventory management, and departmental card administration. Collaborate with divisional Executive Assistant Team to coordinate operations, share resources, and provide seamless support across the Division of Student Affairs. Provide backup support to senior leadership and perform other duties as assigned to ensure continuity of office operations. Required Minimum Qualifications High school diploma or GED and four (4) years of administrative support experience. Note: Additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, Webex, Box, and other office productivity software. Excellent written communication skills, including the ability to draft, edit, proofread, and format professional correspondence, reports, and presentations. Exceptional organizational and time-management skills with the ability to prioritize multiple assignments, manage competing deadlines, and work independently with minimal supervision. Strong interpersonal and customer service skills with the ability to effectively interact with senior leaders, faculty, staff, students, families, and external stakeholders. Demonstrated ability to exercise initiative, solve problems, and manage complex projects and assignments from inception to completion. Excellent verbal communication and presentation skills with the ability to communicate clearly and professionally with diverse audiences. Demonstrated commitment to professionalism, collaboration, inclusivity, and maintaining the dignity and respect of all individuals in every interaction. Preferred Qualifications Experience working in a higher education environment. Experience providing executive-level administrative support to senior leaders or executives. Supervisory experience, including oversight of student employees. Experience supporting organizational operations, projects, and events. Ability to collaborate effectively with diverse stakeholders across an organization. Background Screening Statement A background check will be required. Equal Opportunity Statement UMBC is an Affirmitive Action/Equal Opportunity Employer. Applications from women, minority group members, veterans and individuals with disabilities are encouraged to apply. Title IX As an institution that receives federal financial assistance, UMBC adheres to Title IX and does not discriminate on the basis of sex. For more information about Title IX and contact information for Title IX Coordinator click here. Accommodation If you require a reasonable accommodation for a disability for any part of the employment process, please contact the Human Resources Department at View phone number on click.appcast.io or MD TTY Relay Service View phone number on click.appcast.io between 8:30 a.m. and 4:00 p.m. Monday through Friday. Work Authorization As required by the 1986 Immigration Act, be prepared to present acceptable documentation upon hire showing your identity and that you are a U.S. citizen or an alien who is authorized to work. Benefits UMBC offers a rich benefits package including the following for nonexempt regular employees. Generous Leave includes accruing the following for full time positions: 14 Days of Annual Leave (increases with years of service) 15 Days of Sick Leave 15 Holidays 3 Personal Days Tuition Remission: 8 credit hours per semester Tuition remission at UMBC for eligible dependents after two years of FT employment Additional Benefits: Life and disability insurance Retirement/Pension plan Professional development opportunities Wellness opportunities & Much more Salary Pay Range 10 (minimum: $26.22 per hour / maximum: $30.57 per hour) based on the University System of Maryland (USM) Pay Program. The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, budget, qualifications and experience. The above salary range represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Hours Full-time Type Regular FLSA Status Nonexempt Closing Date Open Until Filled with a best consideration date of July 10, 2026. #J-18808-Ljbffr UMBC: Recent Jobs