Administrative Professional 1

Job Description - Administrative Professional 1 - 20028343 (2600050V) Organization Rehabilitation & Correction - Trumbull Correctional Institution Work Location Trumbull Correctional Inst 5701 Burnett Road Leavittsburg 44430 Primary Location United States of America-OHIO-Trumbull County-Leavittsburg Compensation $22.59 Schedule Full-time Union OCSEA Primary Job Skill Administrative Support/Services Technical Skills Computer Literacy, Clerical & Data Entry Professional Skills Attention to Detail, Organizing and Planning, Time Management Job Responsibilities Types, proofreads, and edits typed documents Copies, scans, distributes, posts and/or files correspondences, reports, and memos Performs routine administrative duties (e. g., composes and responds to routine correspondence and verbal requests not requiring the personal attention of supervisor) Produces typed copy of staff correspondence, schedules, logs kites and types responses Researches, retrieves, and enters data into DOTS Portal system or other applicable programs Directs telephone inquiries from the public to the appropriate staff member Inputs data entry into ORAS, as needed Maintains and provides applicable documentation as required by American Correctional Association Standards, Ohio Department of Rehabilitation and Correction Administrative Regulations, policies and/or procedures Interacts with other departments Provides information and compilation of data Receives, sorts, reviews, and distributes all incoming/outgoing mail, correspondence, and directives Schedules and provides clerical support for appointments/meetings (e.g., special projects and, for unit administrative professional 1’s, video in-reach, virtual hearings and virtual funeral visits) Performs general clerical tasks (e.g., answers telephones, files, orders supplies, inventory control, copies documents and files, maintains calendars and itineraries) Reviews visiting applications for completion of content and enters data into DOTS Portal System Coordinates and ensures processing of routine tasks Sets up and maintains (e.g., organizes, alphabetizes and files) correspondences, forms, and reports Creates new files Purges records in accordance with applicable retention schedules Manages appointment schedules, notifies appropriate personnel of schedules, makes arrangements for meetings and provides clerical support to other offices, as assigned Serves on committees and attends meetings, seminars, conferences, and in service training as required Ensures work area is secure, clean, and orderly Provides other related clerical support as required Performs other duties as assigned Benefits Medical Coverage Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period Paid time off, including vacation, personal, sick leave and 11 paid holidays per year Childbirth, Adoption, and Foster Care leave Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more) Qualifications 1 year training or 1 year experience in secretarial science or business office applications. For positions requiring technical terminology, applicants must also have 6 months training or 6 months experience in relevant technical terminology. Or equivalent of Minimum Class Qualifications for Employment noted above. Job Skills: Administrative Support/Services, Computer Literacy, Clerical & Data Entry, Attention to Detail, Organizing and Planning, Time Management Drug Testing All final applicants tentatively selected for this position will be required to submit to urinalysis to test for illegal drug use prior to appointments. Testing will also be performed for the presence of marijuana. An applicant with a positive test shall not be offered employment unless the applicant submits medical documentation of legally prescribed medications or a recommendation for medical marijuana. Background Investigation The final applicant selected for the position will be required to undergo a criminal background check. An individual assessment of an applicant’s prior criminal convictions will be made before excluding an applicant from consideration. Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws. The State of Ohio is a drug‑free workplace which prohibits the use of marijuana (recreational marijuana/non‑medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug‑Free Workplace Policy (HR‑39), and as outlined in the posting. #J-18808-Ljbffr