Administrative Assistant (Part-Time)

Job Description

Job Description

The position of Administrative Assistant is a professional position responsible for all publications, social media, and data entry for the Sheriff’s Office. The Administrative Assistant is a non-sworn employee that is required to dress in a professional manner appropriate for a business casual work environment.  The Administrative Assistant will work with all levels of government officials. The position will work a maximum of 29 hours per week. This is a part-time hourly position with no benefits. 

Minimum Requirements

• 18 years of age
• High School Diploma or equivalent
• Good written and oral communication skills 
• Competent in Microsoft Office Programs
• Average typing speed of 60+ words per minute.
• College degree is a preferred qualification

Specific Duties and Responsibilities

• Managing Sheriff’s Office Website.

• Managing Sheriff’s Office Facebook Page.

• Managing Mattaponi Crime Solvers Facebook Page

• Publishing monthly employee newsletters.

• Creating monthly reports such as activity and officer statistics.

• Attending and organizing all TRIAD Meetings.

• Pulling recordings from Eventide and EDV Lite.

• Gathering weekly incident reports to send to the Victim Witness Coordinator and the Commonwealth Attorney.

• Putting together weekly reports for crimes, ACO, crashes and traffic incidents.

• Creating Annual Report for the department.

• Creating executive letters or correspondences.

• Assisting with budget.

• Attending meetings to take meeting minutes.

• Revising and digitalizing department files into PDF.

• Entering traffic summons, civil papers, concealed carry permits and warrants into records management system.

• Documenting Auxiliary officer hours.

• Organization of files.

• Accreditation Manager

The position of Administrative Assistant is primarily a clerical job that requires long periods of sitting, typing and looking at a computer. 

The following physical and mental activities are expected:

• Sit for long periods of time for 4-8 hours.
• Type and view computer screens for long periods of time for 4-8 hours.
• Lift items that are 25+ pounds.

King and Queen County is an equal employment opportunity employer.