Administrator (Advanced Light Source Upgrade)

Administrator (Advanced Light Source Upgrade)

Lawrence Berkeley National Lab's (LBNL) Advanced Light Source (ALS) Division has an opening for an Administrator to support the Advanced Light Source Upgrade Project (ALS-U). The ALS is a world-leading X-ray research facility used by scientists to study materials, energy technologies, biological systems, and other areas of science. The ALS-U Project is modernizing the facility with next-generation capabilities that will support scientific discovery for years to come. In this exciting role, you will provide professional administrative and operational support to ALS-U Project leadership and team members. This role will support project activities, including coordinating meetings, travel, procurement, onboarding and offboarding, office and space needs, visitors, records, and administrative workflows. The ALS-U is committed to inclusion, stewardship, and accountability and seeks a talented administrative professional to contribute to a respectful working environment.

The Advanced Light Source is a U.S. Department of Energy (DOE) Office of Science national scientific User Facility that produces exceptionally bright soft and hard x-ray, ultraviolet, and infrared light. With a strong scientific reputation, expert staff, and advanced capabilities, the ALS attracts thousands of academic and industrial users each year in condensed matter and quantum materials, energy sciences, biosciences, earth and planetary sciences and more. The ALS is 1 of 5 Berkeley Lab User Facilities that serve 15,000 users annually. Co-located with the Molecular Foundry, NERSC supercomputing center, and Berkeley Lab's materials, chemical sciences, biosciences, and other divisions, the ALS provides an ideal collaborative environment for innovative scientific discoveries. The ALS is a global leader in soft x-ray science, and aims to maintain its leadership with ALS-U, a major project to upgrade the facility to a fourth-generation light source. This upgrade will position the facility among the brightest soft x-ray light sources in the world, offering capabilities that no other facility can provide.

This position has an anticipated start date of December 7, 2026. We're here for the same mission, to bring science solutions to the world. Join our team and YOU will play a supporting role in our goal to address global challenges! Have a high level of impact and work for an organization associated with 17 Nobel Prizes! Why join Berkeley Lab? We invest in our employees by offering a total rewards package you can count on: Exceptional health benefits. Generous paid time off, sick time off, and holidays. A culture where you'll belong - we are invested in our teams!

What You Will Do:

• Serve as a primary point of contact for assigned administrative and operational support to ALS-U leadership and project team members.
• Coordinate calendars, scheduling, meetings, project reviews, workshops, conferences, retreats, and other events, including participants, agendas, meeting materials, rooms, audiovisual support, required approvals, registration, travel, lodging, food service, internal and external coordination, and follow-up actions.
• Provide comprehensive travel support in accordance with Berkeley Lab and the Department of Energy (DOE) requirements, including travel authorizations, cost estimates, conference approvals, itineraries, reservations, and expense reports.
• Support procurement-related administrative processing by preparing and routing requisitions and documentation, tracking status, and coordinating routine issue resolution with the Lab's Procurement Office and project requestors.
• Coordinate onboarding, offboarding, visitor logistics, and routine administrative processing for employees, affiliates, matrixed staff, and visitors, working with HR, supervisors, IT, Security, and other Lab organizations as needed.
• Coordinate office and cubicle assignments, relocations, equipment setup, property, site access, facility, and occupant needs while maintaining accurate assignment and status records.
• Use Jira, Confluence, Smartsheet, Google Workspace, Slack, Windchill, and other Lab systems to submit, route, track, maintain, and report administrative requests, workflows, and records.
• Coordinate routine administrative business processes, including invoice/payment support, time-reporting coordination, office supplies and equipment, and other operational needs.
• Research, interpret, and apply established Laboratory policies, practices, and procedures.
• Evaluate administrative workflows and identify opportunities to improve efficiency, consistency, and service delivery.

What We Are Looking For:

• A minimum of 5 years of relevant experience providing administrative and operational support to senior-level management in a professional, academic, or research environment.
• Experience delivering high-level administrative support, encompassing email correspondence, calendar management, scheduling, travel coordination, expense reports, meeting planning, project coordination, data management, report generation, and navigating complex computerized systems.
• Experience providing executive level and project management-oriented support using prominent cloud-based software platforms and applications, including Google Workspace, MS Office Suite, and Zoom video conferencing on Mac or PC platforms.
• Experience designing and maintaining tracking systems, databases, spreadsheets, and work processes to manage data accurately and improve efficiency.
• Demonstrated analytical skills, including the ability to proactively identify a wide range of issues, problem-solve, develop creative solutions, and recommend alternative approaches.
• Exceptional organizational skills, showcasing the ability to manage competing priorities, meet deadlines, take initiative, and adapt quickly to changing work priorities.
• Demonstrated commitment to high-quality customer service and the ability to build and maintain effective, professional working relationships at all levels and across multifunctional teams.
• Excellent written communication skills, with a history of producing professional, error-free emails, documents, reports, and presentations.
• Proven oral and interpersonal skills, including the ability to maintain professionalism, discretion, and confidentiality while interfacing with personnel at all organizational levels, internally and externally.
• Demonstrated ability to interpret policies and procedures, develop recommendations, implement process improvements, and manage moderately complex to complex, sensitive, and time-critical assignments.

Desired Skills/Knowledge:

• A Bachelor's Degree (or equivalent knowledge/training) in Business Administration, Communication, or a related field.
• Experience with Jira, Confluence, Smartsheet, Slack, Windchill, Adobe and/or comparable workflow, project, document-control, and collaboration systems.
• Experience with Berkeley Lab administrative systems and policies, including requisition/procurement (including subcontracts), events, report coordination, travel, timekeeping, and financial management.
• Experience supporting scientific, technical, or research programs.
• Knowledge of Berkeley Lab, the University of California (UC), the Department of Energy (DOE), and/or local, state, and federal policies, procedures, and regulations.

Application Date: Priority consideration will be given to candidates who apply with a resume by Monday, October 26, 2026. Applications will be accepted until the job posting is removed.

Appointment type: This is a full-time career appointment, exempt (monthly paid) from overtime pay. Union Represented: This position is represented by a union for collective bargaining purposes. Salary Range: This position has a budgeted salary range of $94,920 - $122,760 annually, for job code A40.2. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary will be commensurate with the final candidate's qualifications and experience, including skills, knowledge, relevant education, certifications, and aligned with the internal peer group (if applicable and per the union contract agreement).

Background Check: This position is subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.

Work Modality: This position is eligible for a hybrid work schedule - a combination of teleworking and performing work onsite at Lawrence Berkeley National Lab, located at 1 Cyclotron Road, Berkeley, CA 94720. A minimum of 3 onsite days per week is required. Work schedules are dependent on business needs. Individuals working a hybrid schedule must reside within 150 miles of Berkeley Lab. A REAL ID or other acceptable form of identification is required to access Berkeley Lab sites (for more information click here).

Relocation Assistance: This position is not eligible for relocation assistance. Work Authorization: Candidates must be eligible to work in the U.S. at the time of hire. Visa sponsorship is not available for this position.

Want to learn more about working at Berkeley Lab? Please visit: careers.lbl.gov Equal Employment Opportunity Employer: The foundation of Berkeley Lab is our Stewardship Values: Team Science, Service, Trust, Innovation, and Respect; and we strive to build community with these shared values and commitments. Berkeley Lab is an Equal Opportunity Employer. We heartily welcome applications from all who could contribute to the Lab's mission of leading scientific discovery, excellence, and professionalism. In support of our rich global community, all qualified applicants will be considered for employment without regard to race,

Lawrence Berkeley National Laboratory