Administrative Assistant
Lighthouse Financial Advisors Inc
About Our Firm
Lighthouse Financial Advisors, Inc. is a comprehensive, fee-only wealth management and tax planning firm serving clients from our Red Bank, NJ office. For more than 25 years, we have provided comprehensive, personalized guidance across financial planning, investments, and tax preparation all under one roof.
As a fiduciary practice, we are committed to acting in our clients best interests at all times. Our team takes a thoughtful, relationship-driven approach to helping clients navigate important financial decisions and we value professionalism, accountability, collaboration and genuine client service.
The OpportunityWe are seeking a warm, polished Administrative Assistant to serve as a welcoming first point of contact for our clients and help keep our office running smoothly. This role is ideal for someone who enjoys being organized, helping others, and taking pride in the details that make a professional office function well from coordinating schedules and answering phones to preparing mailings and supporting day-to-day client needs.
You will work closely with our Director of Client Outcomes and Financial Planning team in a collaborative, client-focused environment. While this is a hands-on administrative role, it offers variety in the workday and exposure to the operations of a comprehensive wealth management and tax planning firm.
Primary ResponsibilitiesServe as a welcoming first point of contact for clients in person and by phone, providing a professional and helpful office experience
Manage scheduling, appointments, and calendar coordination for advisors and clients
Monitor, triage, and respond to emails on behalf of the team as appropriate
Answer and direct incoming phone calls; take accurate messages and follow up as
Attend and support client meetings, including preparing materials and assisting with follow-up
Collaborate with the Director of Client Outcomes and Advisory team on daily operations and special projects
Prepare and process routine client correspondence, forms, and various custodial paperwork.
Maintain accurate client information, activity notes, and tasks within the firms CRM system
Scan, organize, and maintain client records and documents in accordance with firm procedures and confidentiality standards
Handle general office administration, including mailings, shipping, filing, supply inventory, and occasional local errands
Skills & QualificationsWarm, professional communication and interpersonal skills
Energetic, proactive, and can-do attitude
Strong organizational skills with the ability to manage multiple tasks and processes efficiently
Ability to thrive in a deadline-driven environment, including tax season
Proficiency in Microsoft Office (Word, Excel, Outlook)
Experience with scheduling and calendar management
Client-facing experience preferred
Reliable, punctual, and detail-oriented
Financial services or professional office experience preferred
Hours & CompensationMondayFriday, 8:45 AM 5:00 PM (full-time)
Paid overtime during tax season
Competitive compensation commensurate with experience
Medical insurance, 401(k), profit sharing, and paid time off
How to ApplyPlease submit your resume along with your salary expectations to:
Email: View email address on click.appcast.io
Web:
Lighthouse Financial Advisors, Inc. is an equal opportunity employer.
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