Court Operations Specialist (Court Clerk)

Initial Posting Date: 07/21/2026 Application Deadline: 07/27/2026 Agency: Judicial Department Salary Range: $4,765 - $7,392 Position Type: Employee Position Title: Court Operations Specialist (Court Clerk) Job Description: Salary Start Note: in this job profile, we offer candidates new to OJD up to the third step of the salary range. Each year, you are potentially eligible for a 5% annual increase. Interviews: Generally, interviews will be scheduled within two weeks after the application deadline. May take longer, depending on the number of applications. Who we are Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD’s efforts to remove barriers to access justice services, and welcome interacting with the public. We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work experience, education, and any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission. Benefits to you We pay 95% to 99% of medical insurance premiums for full-time employees [OR up to 99% of medical insurance premiums for part-time employees], including mental health coverage. The hourly equivalent for this position is $27.49 - $42.65. [OR The annual salary for this position is $57,183 - $88,708.] 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans. OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job! In this job profile, we offer candidates new to OJD up to the third step of the salary range, depending on experience. You are potentially eligible for a 5% annual increase. Location Highlights Dallas, Oregon, established in 1874, is a small city 15 miles west of Salem (Oregon’s Capital) along Rickreal Creek. The town was named after George M Dallas, the vice president of then President James K Polk, for which the county is named after. The area around Dallas is known for their wines – especially their outstanding pinots. It is also home to Baskett Slough National Wildlife Refuge. The Polk County Courthouse (tied with Sherman County Courthouse) is the second oldest running courthouse in Oregon – 1899 (an annex was added in 1965). Position Highlights The Polk County Circuit Court in Dallas, Oregon, is hiring a Court Clerk (Court Operations Specialist). In this role… You will provide courtroom support by taking minutes, preparing judgments and orders, entering data of court events and documents, operating the court’s electronic recorder, and ensuring accurate record of the court proceedings are being created and preserved in accordance with the applicable law, rules, and established business process and guidelines. When not in the courtroom, you will schedule meetings or maintain court calendars for judges, prepare dockets for court sessions, assemble documents and materials and notify parties, arrange prisoner transport, and coordinate court appearances for litigants or court interpreters. You will also coordinate case activities and information with judges, court administration, other operations staff, attorneys, and litigants. As a point of contact for the court, you will assist customers at the counter, on the phone or through email and mail; organize and determine priorities; route parties and materials as appropriate; accept and receipt payments of cost, fees, fines, bail and other monies and balance cash drawer at the end of each day. Lastly, you will obtain and make recommendations after review of financial information for court appointed attorney eligibility. Assigned tasks may be changed to accommodate workload and organizational needs. Minimum Qualifications (These must be evident in your resume or work history.) The qualified candidate must have a high school diploma or equivalent AND Have 4 years of responsible administrative experience in a moderately complex office or business setting demonstrating the knowledge, skills and abilities needed for this position OR Any combination of education and experience equivalent to 4 years of experience that typically supports the knowledge, skills, and abilities for the position Special Qualifications (These must be verifiable.) None. Requested Skills and Attributes (These must be addressed in your cover letter.) Experience performing a variety of clerical or administrative support tasks, meeting strict deadlines, and maintaining accuracy when interrupted or distracted by a noisy work setting. Experience using a variety of software programs to access and input information and complete various tasks. Experience coordinating schedules and maintaining calendars. Experience providing customer service to a variety of individuals in challenging circumstances, stressful situations, or trauma. Experience and skill in writing and reviewing documents for accuracy and completeness. Experience handling cash or other monetary transactions, generating receipts, and crediting accounts. Working Conditions This is a full-time position, and the work schedule is 8:00 a.m. to 5:00 p.m. Monday through Friday. This position is eligible for overtime compensation for hours worked in excess of 40 per work week. Occasional after-hours or overtime work may be required. Frequent phone and in-person contact with people from diverse backgrounds. Frequent phone and in-person contact with people who may be facing challenging life circumstances or highly stressful situations. Regular use of the following equipment: telephone, OJD‑assigned computer with multiple monitors, copy machine, fax machine, and scanner.

ADDITIONAL INFORMATION

Criminal Background Check You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case‑by‑case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position. Reference Checks By submitting your application to OJD, you consent to reference checks about your qualifications, your workplace performance, and your work product. United States Employment Eligibility OJD does not offer visa sponsorships. Within three days of hire, you will be required to complete the U.S. Department of Homeland Security's I-9 form confirming authorization to work in the United States. OJD will use E-Verify to confirm that you are authorized to work in the United States. Age-Based Discrimination OJD does not request or require your age, date of birth, or attendance or graduation dates from an educational institution during the application process. Veterans’ or Oregon National Guard Preference Eligible veterans and current or former servicemembers with the Oregon National Guard who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans and current or former servicemembers with the Oregon National Guard must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify eligibility.The action item, asking for documentation, will arrive after they have submitted their initial application materials. Visit theOregon job opportunities Veterans, Disabled Veterans & State Servicemembersweb page for additional details, information, and resources. Conduct Expectations Because of OJD's role in providing justice and upholding the rule of law, employees of the department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the department. As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment. Pay Equity As an employer, OJD complies with Oregon’s pay equity law. Salary offers are made with consideration of the candidate’s education and experience. For more information on pay equity, click here. Employee Benefits Click here to access information specific to OJD employee benefits. Public Service Loan Forgiveness OJD is an eligible employer for the Public Service Loan Forgiveness program. To learn more about this program, and how to qualify, please click here. Questions and Support If you require an alternate format to complete the application process, call View phone number on click.appcast.io, or TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed. Workday related information and resources are available here. For questions about a specific OJD job posting, call View phone number on click.appcast.io or email View email address on click.appcast.io. The Oregon Judicial Department embraces equal opportunity and affirmative action. We are committed to building a diverse team that represents a variety of backgrounds, perspectives, and skills.The more inclusive we are, the better our work will be. #J-18808-Ljbffr State of Oregon