Office Manager Administrator
Sky water fire protection inc.
Job Description
Job Description
Office Manager / Administrator
Sky Water Fire Protection Inc. is looking for an experienced Office Manager / Administrator to join our team.
We are looking for someone who can take responsibility for the day-to-day administration of our office and help keep our operations organized and running efficiently.
Responsibilities
- Manage daily office operations and administrative tasks
- Coordinate technician schedules, inspections, repairs, and installations
- Answer and manage phone calls, emails, and customer communications
- Communicate with customers, property managers, inspectors, technicians, and vendors
- Prepare and maintain estimates, invoices, work orders, reports, and job files
- Track appointments, projects, permits, inspections, and follow-ups
- Assist with accounts receivable, accounts payable, and payment tracking
- Maintain accurate customer and company records
- Assist management with daily business operations and special projects
- Ensure office tasks and follow-ups are completed on time
Required Experience & Skills
- QuickBooks experience – required
- Microsoft Excel – required
- Microsoft Outlook – required
- Strong knowledge of Microsoft Office
- Strong organizational and time-management skills
- Excellent written and verbal communication
- Ability to coordinate multiple schedules and priorities
- Professional customer service skills
- Ability to work independently and take initiative
- Previous office management or administrative experience preferred
- Construction, contracting, or fire protection industry experience is a plus
- Bilingual English/Spanish is a plus
Ideal Candidate
We are looking for someone who is organized, dependable, detail-oriented, proactive, and comfortable taking ownership of the office's daily administrative responsibilities. This is a hands-on position for someone who knows how to stay ahead of tasks, follow up, and keep everything organized.
Position: Office Manager / Administrator
Employment: Full-Time
Location: Los Angeles County
Pay: Competitive, based on experience
If you have strong administrative experience and are comfortable working with QuickBooks, Excel, Outlook, scheduling, customer communication, and office operations , we would like to hear from you.
Please send your resume and a brief description of your experience.
Vacancy posted 3 days ago
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