Accounting Supervisor

Job Description

Job Description

Career Team is a leading workforce development organization on a mission to transform lives. We blend cutting-edge technology with compassionate, high-touch services to drive real, measurable outcomes in the lives of job seekers across the country. At Career Team, we're solving today's unemployment challenges with smart software, world-class trainers, dedicated case managers, dynamic job developers, and innovative partners. If you're passionate about making a difference and believe in the power of technology to transform lives, you'll feel right at home here.

The Accounting Supervisor is responsible for all financial activities across multiple projects and leads the day-to-day operations of the accounting team. The primary responsibilities for this role focus on overseeing invoicing, analyzing, and reporting project financial status for various projects across our continuously expanding organization. The ideal candidate must have the ability to interact with co-workers and customers at all levels. An ideal candidate would thrive in a fast-paced environment while remaining flexible, proactive, resourceful, and efficient. The Accounting Supervisor must be able to maintain a high-level of accuracy and confidentiality.

This position reports directly to the Director of Finance, is remote, and will work PST business hours.

Key Supervisory & Strategic Responsibilities

• Team Leadership: Supervise, mentor, and train accounting staff; manage workload distribution to ensure all departmental deadlines are met.
• Review & Approval: Perform first-level review of journal entries, reconciliations, and financial statements prepared by staff to ensure accuracy and GAAP compliance.
• Process Improvement: Identify, develop, and implement streamlined accounting procedures and internal controls to enhance department efficiency.
• Compliance Oversight: Ensure the team follows procedures and policies to facilitate effective financial reporting and compliance with Federal WIOA, local, State, and corporate policies.
• Fiscal Management: Direct fiscal operations relating to financial planning, funds management, accounting, and reporting.
• Budgeting & Strategy: Lead the preparation and maintenance of project budgets, forecasts, and working capital requirements.
• Executive Liaison: Serve as a primary point of contact for senior leadership, Executive Directors and our contracts/customers, providing high-level financial insight and performance reporting.

Operational Duties

• Policy Compliance & WIOA Stewardship: Ensure that projects fulfill all financial obligations in a timely and economic manner in accordance with established policies and WIOA guidelines.
• Contractual & Project Coordination: Coordinate accounting activities for assigned projects, including the establishment and monitoring of contract-specific procedures.
• Disbursement & Payroll Oversight: Oversee the processing of employee expenses, participant expenses, vendor project invoices, and program payroll analytics.
• Revenue Cycle & Board Liaison: Manage the preparation of monthly project advance requests, invoices, and supporting documentation; interface with Workforce Boards to ensure timely payment.
• General Ledger & Month-End Mastery: Lead month-end closing activities, including the review of Balance Sheet reconciliations.
• Audit Management & External Relations: Manage annual audit deliverables and serve as the lead contact for periodic program audit requests.

Position Requirements

• Education: Bachelor's degree or higher in accounting, finance, or a related field.
• Experience: 7+ years of accounting experience, with at least 2 years in a supervisory or lead role.
• Technical Expertise: Advanced knowledge of Generally Accepted Accounting Principles (GAAP); ability to reconcile complex balance sheets and profit/loss reports.
• WIOA/Grant Knowledge: Proven experience with budgeting and forecasts across multiple funding streams (specifically WIOA or government contracting) is highly preferred.
• Software Proficiency: Advanced MS Excel and Accounting Software skills (QuickBooks, Adaptive Workday, and Expensify experience a plus).
• Leadership Skills: Demonstrated ability to manage a team, foster a collaborative environment, and work effectively in a virtual/remote setting.
• Communication: Exceptional interpersonal skills with the ability to translate complex financial data for non-financial management and staff.
• Organizational Skills: High attention to detail with the ability to manage multiple competing priorities and meet strict month-end deadlines.
• Integrity: Must possess high ethical standards and maintain strict confidentiality.
• Travel: Minimal travel required to meet Project Teams and Board Staff.

We are an equal opportunity employer. We consider applications for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, sexual orientation, citizenship status, genetic information, or any other legally protected status

Job Type: Full-time

Salary: $85,000k - $90,000k based on experience

Working Location: PST or MST time zone only.

About Career Team:
Founded in 1996, Career Team, LLC is a private workforce development organization.

Career Team's outstanding record of accelerating the human condition has resulted in numerous honors:

• Named by Inc. Magazine as one of America's 500 fastest growing privately held companies
• Recipient of the US Chamber of Commerce Blue Chip Enterprise Award for innovation
• Featured by 60 Minutes, CNN, Money Magazine, Inc. Magazine and the British Broadcasting Network as an innovative, government funded solutions program
• Invited to the White House after being cited by the National Welfare-to-Work Partnership and National Alliance of Business as a top 10 US training provider

As a socially conscious organization, Career Team has found a healthy balance between for-profit innovation and community enrichment. Looking ahead, the organization will continue to close the nation's opportunity divide with additional government-funded workforce sites; while also building staff capacity of workforce funding sources and industry providers. See for more information.

Career Team is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

Background Check Requirements. Employment is contingent upon successful completion of a background check (including criminal, prior employment and education verification). Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for the position.

California Consumer Privacy Act ("CCPA"). Career Team is committed to complying with the CCPA and all data privacy and laws in the jurisdictions in which it recruits and hires employees. Career Team collects and uses Personal Information for human resources, employment, benefits administration, health and safety, and business-related purposes and to be in legal compliance. Below are the categories of Personal Information we collect and the purposes for which we intend to use this information:

Identifying information , such as your full name, gender, date of birth, and signature; Demographic data , such as race, ethnic origin, marital status, disability, and veteran or military status; Contact information , such as your home address, telephone numbers, email addresses, and emergency contact information; Dependent's or other individual's information , such as their full name, address, date of birth, and Social Security numbers (SSN); National identifiers , such as SSN, passport and visa information, and immigration status and documentation; Educational and professional background , such as your work history, academic and professional qualifications, educational records, references, and interview notes; Employment details , such as your job title, position, hire dates, compensation, performance and disciplinary records, and vacation and sick leave records; Financial information , such as banking details, tax information, payroll information, and withholdings; Health and Safety information , such as health conditions (if relevant to your employment), job restrictions, workplace illness and injury information, and health insurance policy information; Information Systems (IS) information , such as your search history, browsing history, login information, and IP addresses on the Company's information systems and networks; Biometric information , such as facial recognition, fingerprints, iris or retina scans, keystroke, or other physical patterns; and Geolocation data , such as time and physical location related to use of an internet website, application, device, or physical access to a Company office location.

The Company collects Personal Information to use or disclose as appropriate to:

(1) Comply with all applicable laws and regulations; (2) Recruit and evaluate job applicants and candidates for employment; (3) Conduct background checks; (4) Manage your employment relationship with us, including for: (a) onboarding processes; (b) timekeeping, payroll, and expense report administration; (c) employee benefits administration; (d) employee training and development requirements; (d) the creation, maintenance, and security of your online employee accounts; (e) reaching your emergency contacts when needed, such as when you are not reachable or are injured or ill; (f) workers' compensation claims management; (g) employee job performance, including goals and performance reviews, promotions, discipline, and termination; and (h) other human resources purposes; (5) Manage and monitor employee access to company facilities, equipment, and systems; (6) Conduct internal audits and workplace investigations; (7) Investigate and enforce compliance with and potential breaches of Company policies and procedures; (8) Engage in corporate transactions requiring review of employee records, such as for evaluating potential mergers and acquisitions of the Company; (9) Maintain commercial insurance policies and coverages, including for workers' compensation and other liability insurance; (10) Perform workforce analytics, data analytics, and benchmarking; (11) Administer and maintain the Company's operations, including for safety purposes; (12) For client marketing purposes; (13) Exercise or defend the legal rights of the Company and its employees, and affiliates, customers, contractors, and agents; and (14) to comply with requirements of government grants, including, but not limited to, program and audit requirements.