Bilingual Lead Paralegal Family Law & Estate Planning Bilingual

Job Description

Job Description

Lead Paralegal Family Law & Estate Planning

Position Summary

The Lead Paralegal is responsible for overseeing the daily operations of the paralegal team while managing a complex caseload in Family Law and Estate Planning. This role provides leadership, quality control, and advanced legal support to ensure cases are efficiently managed, deadlines are met, and clients receive exceptional service. The Lead Paralegal serves as a key connection between attorneys, clients, and legal support staff while promoting firm procedures, accuracy, and operational efficiency.

Key Responsibilities

Leadership & Supervision

• Supervise, train, and mentor paralegals and legal support staff.
• Delegate assignments, monitor workloads, and ensure timely completion of tasks.
• Train new employees on firm procedures, case management software, and best practices.
• Review work product for accuracy, completeness, and quality before attorney review.
• Serve as the primary resource and support contact for the paralegal team.

Family Law Case Management

• Manage and oversee family law matters, including divorce, custody, modifications, enforcement actions, and other related cases.
• Monitor case progress, deadlines, court requirements, and client deliverables.
• Prepare and review pleadings, motions, discovery, correspondence, and other legal documents.
• Assist attorneys with mediation preparation, hearings, trial preparation, and case strategy.
• Coordinate discovery requests, document production, and evidence organization.
• Maintain accurate litigation calendars and ensure compliance with court deadlines.

Estate Planning Support

• Assist attorneys with estate planning matters, including wills, trusts, powers of attorney, and related documents.
• Prepare and organize estate planning documents for attorney review.
• Coordinate client meetings, document collection, and follow-up communication.
• Maintain accurate estate planning files and ensure proper execution and organization of documents.
• Assist with client questions regarding document requirements and next steps.

Client Relations

• Maintain professional and timely communication with clients regarding case status, documents, and deadlines.
• Provide exceptional client service throughout representation.
• Assist with client intake, onboarding, and file transitions when needed.
• Ensure all communications and documents are properly documented in the case management system. 

Operations & Compliance

• Ensure compliance with court rules, filing deadlines, ethical requirements, and firm procedures.
• Monitor case metrics, productivity, and workflow efficiency.
• Assist with developing and updating standard operating procedures (SOPs).
• Identify opportunities to improve processes and increase efficiency.
• Maintain organized and audit-ready client files. 

Administrative Responsibilities

• Coordinate scheduling for hearings, mediations, depositions, and client meetings.
• Maintain electronic files and document organization.
• Ensure pleadings, discovery, correspondence, and client documents are uploaded promptly into the case management system.
• Coordinate with courts, court reporters, process servers, and outside professionals as needed. 

Technology & Process Improvement

• Train staff on legal technology, case management systems, and document management procedures.
• Assist with software implementation, updates, and process improvements.
• Recommend workflow enhancements and automation opportunities to improve efficiency. 

Performance Expectations (KPIs)

• Maintain 25+ billable hours per week (if applicable).
• Ensure 100% compliance with court deadlines and filing requirements.
• Complete document reviews and assignments within established timelines.
• Maintain high accuracy and quality standards for all legal documents.
• Respond to client communications within firm service standards.
• Maintain organized, complete, and updated case files.
• Support attorney productivity by ensuring cases are prepared in advance of deadlines, hearings, and meetings. 

Skills & Qualifications

• 5+ years of paralegal experience preferred.
• Experience in Family Law and/or Estate Planning required.
• Prior leadership or supervisory experience preferred.
• Strong knowledge of legal procedures, court rules, and filing requirements.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to manage multiple deadlines.
• Proficiency with legal technology, including PracticePanther, Microsoft Office, Adobe Acrobat, and electronic filing systems.
• Strong attention to detail, problem-solving skills, and ability to work independently.
• Bilingual (English/Spanish) a plus

Position Impact

The Lead Paralegal serves as the bridge between attorneys and legal support staff, ensuring family law and estate planning matters are managed efficiently, deadlines are met, and clients receive consistent, high-quality service.

How to Apply
Interested candidates should submit their resume and a brief cover letter to:

Kira Promise
Email: View email address on us.fitly.work

Stagg & Associates is an equal opportunity employer and encourages applications from qualified candidates of all backgrounds.