Game Ops Coordinator

Job Description

Job Description

Washington College is hiring a Game Ops Coordinator for its Athletics Department.

Summary:

The Game Operations Coordinator oversees the planning, preparation, and operational execution of all athletic contests, tournaments, and special events hosted by Washington College. This position serves as the primary on-site event manager for assigned sports, ensuring full compliance with NCAA, conference, and institutional regulations. The role balances administrative duties like scheduling of officials and transportation along with hands-on physical production, facility management, and student worker supervision.

Essential Functions:

Event Management & Execution

• Serve as supervisor of game management ensuring the proper pre-game setup, in-game management, and post-game teardown.
• Coordinate game-day logistics for visiting teams, game officials, and referees, including locker room allocations, meals, and parking.
• Schedule, confirm, and update transportation for all away travel within the department.
• Serve as the liaison between the college and ref quest ensuring appropriate official funding is loaded into each team account for prompt official payment.

Personnel & Staff Supervision

• Recruit, hire, train, and schedule a staff of student workers, interns, and part-time game workers.
• Assign staff to key game-day positions , including scoreboard operators, ball crews, statistics personnel, and ushers.

Administration & Compliance

• Ensure strict adherence to NCAA , conference, and institutional rules regarding game management and fan sportsmanship.
• Assist with fiscal operations , including tracking game-day budgets, processing purchase orders, and managing payroll for workers.
• File post-game reports and incident documentation to ensure continuous process improvement.

Required Qualifications:

• Education: Bachelor’s degree in Sports Management, Athletics Administration, Business Administration, or a closely related field.
• Experience: 1–3 years of experience working in sports management, live event execution, or collegiate athletics operations.
• Skills: Excellent interpersonal communication, strong time management, and the ability to solve complex logistics problems in a high-pressure environment.
• Technical: Proficiency with Microsoft Office Suite; familiarity with athletic scoreboard, audio/visual, or live-streaming systems is preferred.
• Certifications: Must possess a valid driver's license and pass a motor vehicle record check to operate university fleet vehicles.

Physical Requirements

• Ability to stand and walk for extended periods during multi-hour athletic events.
• Ability to lift, carry, and move athletic equipment weighing up to 50 lbs.
• Willingness to work outdoors and endure exposure to varying weather conditions.

Salary: $38,000