HR Assistant

Job Description

Job Description

POSITION GOAL

Responsible for performing timely and accurate administrative support for Hughston HR Department.

POSITION RESPONSIBILITIES

• Complete assignments as instructed.
• Responsible for greeting all guests, visitors, employees, etc. at HR location (secure door).
• Assist recruitment as needed with making calls, scheduling interviews, performing interviews etc.
• Create reports as needed for HR Leadership/Administration.
• Manage the 90 day assessment; sends calendar invites to managers; ensure completed timely (competency included if needed). Notify HR Manager of outstanding issues.
• Responsible for collecting and distributes HR mail each morning to appropriate party.
• Assist HR department with coordinating clinic special events/clinic celebrations, employment related events, special projects as needed.
• Responsible for managing all HR filing; ensuring files are kept up to date, and file area is organized. All records should be promptly filed in appropriate location (hire/term).
• Responsible for the employee bulletin board compliance process at each facility. Each board must be kept up to date ensuring federal and state compliance (includes W/C information/panel of physicians).
• Coordinate New Hire Orientation packets. Inform HR Manager of outstanding items timely.
• Responsible for auditing all new hire files once onboarding has been completed.
• Ensure accuracy by completing constant file audits with appropriate follow through.
• Work with all new hires to complete any (outstanding) required pre-hire and new hire paperwork.
• Complete annual MVR on Hughston employees (per position).
• Serve as departmental gatekeeper, directs questions to appropriate party for resolution.

POSITION REQUIREMENTS

Experience:

Required:

• One (1) year prior Clerical/Administrative experience.

Preferred:

• Medical Office experience.

Education:

Required:

• High School Diploma or equivalent.

Special Qualifications:

Required:

• Valid Driver’s License and satisfactory motor vehicle record (MVR) may be required.
• Must have knowledge of Microsoft Office suite (Word, PowerPoint, and Excel).
• Must be able work independently.
• Must be detail oriented and have excellent organizational ability.
• Must perform work timely and accurately.
• Must be able to work in stressful situations.
• Must use good judgment in performance of daily duties and tasks.

The Hughston Clinic, The Hughston Foundation, The Hughston Surgical Center, Hughston Clinic Orthopaedics, Hughston Medical, Hughston Orthopaedics Trauma, Hughston Orthopaedics Southeast and Jack Hughston Memorial Hospital participate in E-Verify. This company is an equal opportunity employer that recruits and hires qualified candidates without regard to race, religion, color, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.