Operations & Finance Coordinator

Position Summary

The Operations & Finance Coordinator is responsible for supporting the school's financial operations, administrative processes, and enrollment management. This position works closely with the Finance Coordinator, Academic Director, and School Owner to ensure efficient daily operations, accurate financial tracking, and effective resource planning.

As the school continues to grow, this role plays a key part in maintaining financial oversight, supporting payroll administration, monitoring tuition payments, and assisting with operational decision-making based on student enrollment.

Key Responsibilities

Financial Administration

• Assist with payroll preparation and processing.

• Track student tuition payments, balances, installment plans, and overdue accounts.

• Prepare financial reports and provide regular updates to management.

• Follow up on outstanding tuition payments and send payment reminders.

• Monitor daily income and expenses.

• Help identify unnecessary expenses and recommend cost-saving opportunities.

Administrative Operations

• Support daily administrative operations and office management.

• Maintain accurate student financial records and documentation.

• Coordinate with Admissions, Student Services, and Academic departments.

• Prepare reports for school leadership.

• Assist with purchasing and inventory management.

Academic & Operational Planning

• Analyze student enrollment by level, schedule, and program.

• Assist in planning the most efficient course offerings based on student enrollment.

• Monitor teacher teaching hours, hourly rates, and class sizes.

• Help maximize classroom utilization while maintaining educational quality.

• Support semester scheduling and operational planning.

Leadership Support

• Work closely with the School Owner and management team on operational and financial initiatives.

• Participate in strategic planning and process improvement projects.

• Recommend workflow improvements to increase operational efficiency.

Qualifications

• Bachelor's degree preferred.

• Experience in finance, accounting, business administration, education administration, or related fields.

• Strong organizational and analytical skills.

• Excellent attention to detail.

• Proficiency in Microsoft Excel and Microsoft Office.

• Ability to manage multiple priorities in a fast-paced environment.

• Excellent written and verbal communication skills.

Preferred Qualifications

• Experience working in an international school, language school, or educational institution.

• Familiarity with student information systems (e.g., QuickSchools) and payroll systems.

• Ability to communicate in English, Korean, and/or Chinese is highly preferred.

• Experience working with tuition management or student financial records is a plus.

Desired Qualities

• Highly organized and dependable.

• Strong problem-solving and analytical mindset.

• Comfortable working with numbers and operational data.

• Proactive and able to work independently.

• Collaborative and able to communicate effectively with faculty, staff, students, and leadership.