Clinical Administrative Coordinator

Job Description

Job Description

Clinical Administrative Coordinator

Location: 24221 Calle De La Louisa, Suite 300, Laguna Hills, CA 92653
Pay: $23.00 per hour
Schedule: Monday–Friday, 8:00 AM–5:00 PM
Employment Type: Contract-to-Hire
Work Setting: On-site
Interview Process: In person

Job Summary

We are seeking a highly organized and detail-oriented Clinical Administrative Coordinator to support a busy healthcare team in Laguna Hills, CA. This is a contract-to-hire opportunity for a candidate with strong healthcare administrative, scheduling, and patient coordination experience.

This position will be responsible for coordinating patient procedures, managing provider schedules, obtaining insurance authorizations, maintaining accurate patient records, and ensuring effective communication between patients, providers, clinical staff, and outside facilities.

The ideal candidate will have previous healthcare administrative or medical scheduling experience, strong organizational skills, and experience working with Epic . Experience with GI or procedural scheduling is highly preferred.

Key Responsibilities

• Schedule colonoscopies, EGDs, and other GI procedures based on provider orders and facility availability.
• Manage provider and procedure schedules.
• Coordinate endoscopy center availability and anesthesia scheduling when required.
• Review provider orders and ensure required documentation is complete prior to scheduling.
• Obtain and track prior authorizations and referrals.
• Verify patient insurance eligibility and benefits.
• Confirm and update patient demographics and insurance information.
• Communicate with patients regarding procedure dates, times, locations, preparation instructions, and scheduling changes.
• Document patient communications accurately in Epic.
• Coordinate pre-operative and pre-procedure requirements, including medical clearances, laboratory results, and test reports.
• Review consent, registration, and other required patient forms.
• Manage cancellations, reschedules, waitlists, and urgent scheduling requests.
• Notify providers, clinical staff, patients, and other appropriate parties of schedule changes.
• Help optimize procedure schedules and provider block utilization.
• Prepare surgical or procedure packets and ensure all required documentation is available.
• Maintain accurate and confidential patient records.
• Collaborate closely with physicians, nurses, authorization teams, front-office staff, and other clinical personnel.
• Perform additional administrative duties as needed to support daily clinic operations.

Qualifications

• High school diploma, GED, or equivalent required.
• Previous experience in healthcare administration, medical scheduling, procedure scheduling, or a related role preferred.
• Experience with Epic or another electronic health record system strongly preferred.
• GI, gastroenterology, endoscopy, or procedure scheduling experience is highly preferred.
• Knowledge of prior authorizations, referrals, insurance eligibility, and benefits verification.
• Familiarity with insurance payer portals.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to prioritize multiple responsibilities in a fast-paced healthcare environment.
• Ability to communicate professionally with patients, physicians, clinical teams, and insurance companies.

Software Skills

Strong proficiency with:

• Epic – patient documentation and scheduling
• Microsoft Outlook – patient and provider communication
• Microsoft Excel – tracking schedules, authorizations, and reports
• Microsoft Word – letters, patient instructions, and templates
• Microsoft Teams – internal communication

Preferred Experience

• GI or gastroenterology scheduling
• Colonoscopy and EGD scheduling
• Surgery or procedure scheduling
• Prior authorization and referral management
• Insurance verification
• Patient registration and medical records
• Epic scheduling and documentation

Compensation & Schedule

Pay: $23.00 per hour
Employment Type: Contract-to-Hire
Schedule: Monday through Friday, 8:00 AM–5:00 PM

This is an on-site contract-to-hire position located at:

24221 Calle De La Louisa, Suite 300
Laguna Hills, CA 92653

\nCompany Description

Allmed is a National Staffing and Recruiting company offering short and long term staffing solutions.
We have been serving large Fortune 100 companies and providing career opportunities to job seekers for over 25 years. We specialize within the medical and healthcare industries offering temporary and permanent placement options. Our team takes the time to recognize, assess and listen to the goals of both our clients and employees. Our team is dedicated to providing the highest quality services and best qualified medical professionals throughout the United States. We stand by our promise and guarantee success and satisfaction between our clients and employees.

Company Description

Allmed is a National Staffing and Recruiting company offering short and long term staffing solutions. \r\nWe have been serving large Fortune 100 companies and providing career opportunities to job seekers for over 25 years. We specialize within the medical and healthcare industries offering temporary and permanent placement options. Our team takes the time to recognize, assess and listen to the goals of both our clients and employees. Our team is dedicated to providing the highest quality services and best qualified medical professionals throughout the United States. We stand by our promise and guarantee success and satisfaction between our clients and employees.