Accounting Clerk

Job Description

Job Description

We are looking for an Accounting Clerk to join a busy service-focused team in Forest Park, Illinois. This Long-term Contract position is ideal for someone who enjoys keeping billing records accurate, supporting day-to-day operational coordination, and helping ensure customer service work moves smoothly from documentation through invoicing. The role offers the opportunity to work closely with field personnel and internal teams while managing essential accounting and administrative tasks in a fast-paced environment.

Responsibilities:
• Gather service documentation from technicians and organize records so work orders are complete and ready for billing.
• Review invoices for accuracy, confirm required details are included, and process them in a timely manner.
• Match purchase orders with service activity and billing information to verify pricing, approvals, and supporting documentation.
• Investigate billing inconsistencies and coordinate with internal stakeholders to resolve invoice or record discrepancies.
• Update customer account details and maintain accurate service-related information within company systems.
• Assist in preparing customer quotes, service paperwork, and related administrative documentation.
• Enter and manage transactional data with a high degree of accuracy while supporting accounts payable and accounts receivable activities.
• Help ensure billing and service records follow established company procedures and documentation standards.• At least 3 years of experience in billing, invoicing, accounting support, or a related clerical finance role.
• Practical knowledge of accounts payable, accounts receivable, and invoice processing.
• Experience performing purchase order matching, including 2-way or 3-way matching, is preferred.
• Proficiency with QuickBooks and strong overall computer and data entry skills.
• Ability to manage a high volume of detailed transactions with accuracy and consistency.
• Strong organizational skills and the ability to work effectively in a fast-moving team environment.
• Clear written and verbal communication skills for coordinating with customers, technicians, and internal teams.