Accounts Payable Clerk

Job Description

Job Description We are looking for an Accounts Payable Clerk to support day-to-day payment operations for a growing organization in San Diego, California. This Long-term Contract position is ideal for someone who is organized, detail-focused, and comfortable managing invoice workflows, vendor communications, and expense processing in a fast-paced environment. The role works closely with accounting leadership and internal teams to maintain accurate records, resolve discrepancies, and help improve overall accounts payable efficiency.

Responsibilities:
• Manage end-to-end accounts payable activities, including entering invoices, verifying supporting documents, assigning correct coding, and preparing payments by check, ACH, and wire transfer.
• Create vendor records in company systems, confirm required documentation is complete, and maintain accurate supplier information for ongoing payment processing.
• Review and process employee expense submissions, ensuring each reimbursement aligns with company policy and established approval requirements.
• Address vendor questions regarding invoices, payment status, and account issues, and follow through until concerns are fully resolved.
• Investigate billing discrepancies, challenge unsupported charges, and work directly with suppliers to secure timely corrections.
• Reconcile payment activity, commission-related transactions, and monthly statements across accounting platforms to keep records current and accurate.
• Maintain organized physical and digital accounts payable files to support audit readiness and efficient document retrieval.
• Collaborate with accounting management and cross-functional teams to prepare requested expense schedules, support service-related updates, and identify opportunities to improve accounts payable processes.• Hands-on experience in accounts payable, including invoice processing, account coding, and payment execution.
• Working knowledge of payment methods such as ACH, check runs, and wire transactions.
• Ability to manage vendor records, respond to supplier inquiries, and maintain strong detail-focused relationships.
• Experience using accounting systems such as Sage 100, QuickBooks, or similar financial software.
• Proficiency in Microsoft Excel for tracking, reconciling, and reviewing financial data.
• Strong attention to detail with the ability to identify discrepancies and resolve issues accurately.
• Effective communication and organizational skills, with the ability to manage multiple priorities in a deadline-driven setting.