Payroll Tax Specialist

Job Description

Job Description

Sr. Payroll Tax Specialist | Charlotte, NC | Contract

End Date: 27-Apr-2027

Travel Required: No

Sr. Payroll Tax Specialist

*Must have payroll tax experience within Workday

*Compliance Monitoring: Track changing tax legislation across jurisdictions and update internal procedures; accordingly, manage new state tax registrations as needed.

*Reconciliation: Reconcile payroll tax liabilities against general ledger accounts and remittances; resolve discrepancies promptly.

*System Management: Maintain accurate tax tables, jurisdiction codes, and withholding configurations in payroll systems (e.g., Workday).

*Year-End Processing: Lead W-2 preparation, annual reconciliations, and corrections (W-2c) as needed.

*Documentation: Maintain compliance checklists and audit trails for internal controls.

The Payroll Tax Specialist is responsible for supporting the Client Payroll Operations team to ensure tax rates are accurate and up to date in Workday and Payroll tax filings are completed in a timely manner. This role will also provide operations and audit support to the Client Payroll Operations team and will oversee and supervise the organization's payroll processing functions, ensuring pay is processed on time, accurately, and in compliance with government regulations. Oversees the daily workflow of the department.

Key Responsibilities and Duties

Review Workday Payroll Tax set up for each legal entity and jurisdiction, identify issues and partner with Alight Tax Filing Services and HRIT to update and correct.

Perform review of the Monthly-Quarterly Tax filing package:

Review for accuracy and timeliness; Work with Payroll Accounting to ensure alignment and reconciliation with G/L records;

Manage and reconcile payroll taxes at the employer and employee level; Timely remittances to the tax authorities and accurate reporting of withholding taxes; Reconcile QTD and YTD tax amounts withheld, reported and deposited on quarterly and annual basis for assigned entities;

Manage SUI rate updates; send to payroll processing provider and ensure updated in WD.

Complete and submit applications for new tax jurisdictions, closing jurisdictions.

Research and resolve payroll tax notices for multi-state tax entities. Effectively resolve and escalate issues, demonstrate excellent record of delivery.

Support internal and external audit data requests.

Prepare materials needed for tax provisions at year-end and tax audit.

Partner with Payroll Accounting to research any open G/L items.

Client and identify new areas of risk, and potential noncompliance and manage to resolution and full compliance.

Experience working well independently as well as with stakeholders and communicate the benefits of tax initiatives.

Overseeing and reviewing payroll payments and account reconciliations.

Work in concert with Payroll Manager to ensure payroll is processed in a timely manner in compliance with payroll laws and regulations.

Supervises and controls payroll preparation and production, including regular, special, and supplemental payrolls. Ensures adherence to standards and procedures, and takes corrective action to resolve problems, delays, and inaccuracies.

Coordinates payroll operations with other accounting and data processing units, confers with other administrative and technical staff regarding changes and new systems, and participates in developing, implementing, and testing procedures.

Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.

Regularly perform audits on the system to ensure data integrity; responsible for the resolution of discrepancies that might adversely impact on the company's tax returns.

Define key metrics and create metrics reports and set up reporting process.

Collaborate with co-workers to increase productivity by eliminating duplication and coordinating information requirements. Drive process improvement initiatives to reduce manual efforts.

Coordinate system improvements as new business requirements arise and enhance means of correcting possible noncompliance.

Educational Requirements: University (Degree) Preferred

Work Experience: 3+ Years Required; 5+ Years Preferred

Physical Requirements: Sedentary Work

Career Level: 7IC

You should be proficient in:

• Accounts Payable (AP)
• Accounts Receivable (AR)
• Tax Preparation
• Payroll
• Payroll TAX
• TAX
• Workday
• Workday Payroll

Machines & technologies you'll use:

• Accounting Software
• Workday