SECURITY & MAILROOM OPERATIONS MANAGER - 55000223

Requisition No: 878365 Agency: Department of Transportation Working Title: SECURITY & MAILROOM OPERATIONS MANAGER - 55000223 Contact Person: Jennifer Bell Contact Phone Number: View phone number on click.appcast.io The State Personnel System is an E-Verify employer. To ensure honesty and transparency, all applicants must provide their own work. Unless explicitly requested, the use of Artificial Intelligence (AI) tools to assist with qualifying questions, work samples, or interviews is strictly prohibited, and any breach of this requirement will lead to the applicant being removed from consideration. Candidates must be United States (U.S.) citizens or lawfully authorized alien workers. Visa sponsorship is not available. Your Specific Responsibilities Supervises security/front desk personnel and the operations and maintenance of the Districtwide fire/security systems. Oversees front desk activities to ensure all records and assignments are adhered to and within procedures. Enforces access control, manages fire/security contract terms and conditions and ensures districtwide fire/security systems remain operational. Serves as contract manager and works with contractors for fire/security systems, including events occurring after normal business hours. Monitors and maintains electronic security system, including evaluation, inspection to detect or identify problems, purchases, contract documents and operation of system. Reviews programs, security cameras, video, materials and events daily to detect or identify problems and improvements pertaining to building operations, security, access control and safety. Makes, issues and inventories security badges for the purpose of access control. Purchases and maintains access control system, supplies and equipment. Monitors and ensures training of security/front desk personnel and maintains internal procedure manuals and logs. Coordinates with local law enforcement authorities as necessary. Serves as District Mailroom Coordinator and supervises mailroom staff. Sorts and disburses all incoming mail and processes outgoing mail for the District Office complex. Processes all incoming and outgoing shipping through courier services. Assists with the delivery of mail throughout District Office complex, Post Office and deliveries to field offices and Central Office. Operates and maintains postage meter, including requesting and monitoring budget. Serves as District Records Coordinator. Coordinates with units to ensure proper retention, management and distribution of records. Ensures Record Disposition Requests are completed properly according to the Records Retention Schedule. Monitors and ensures the District is in compliance with these processes and procedures. Serves as Wireless Communications Coordinator. Orders cell phones and smartphones, orders/tracks needed supplies and equipment (batteries, clips, chargers, etc.), repairs/replaces damaged equipment and monitors payment of monthly bills. Serves as District Recycle Program Coordinator. Ensures recycling is handled according to procedure. Contact local officials to pick up recyclables as necessary. Ensures employees are aware of the program and emphasizes the positive aspects of employee participation and cooperation. Required Knowledge, Skills, and Abilities Knowledge of: Problem solving techniques Security practices, policies and procedures Principles and practices of supervision and management Skills in: Word processing, spreadsheet, database and personal computer applications Written and verbal communications Ability to: Understand records retention procedures Maintain alarm systems for fire protection and security Establish and maintain effective working relationships with others Plan, organize, prioritize, assign and track multiple projects Interpret, understand and apply applicable rules, regulations, policies and procedures Supervise Benefits Health insurance (over 90% employer paid) $25,000 life insurance policy (100% employer paid) Dental, vision and supplemental insurances State of Florida retirement package 10 paid holidays a year Generous vacation and sick leave Tuition waiver for public college courses Special Requirements Special requirements for applicants: You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Equal Employment Opportunity The Florida Department of Transportation values and supports employment of individuals with disabilities. Qualified individuals with disabilities are encouraged to apply. In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Aff… The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. In accordance with Florida Law, 110.211 F. S., the State of Florida is an EEO employer. #J-18808-Ljbffr Florida Department of Financial Services