Accounting Assistant

Accounting AssistantLong Island City, Queens About the Company Our client is a privately held facilities services company that provides building maintenance, cleaning, and property support services to commercial, residential, corporate, and institutional clients across the New York metropolitan area. The organization has a large workforce, a strong reputation in its industry, and a professional corporate office environment.What You'll DoSupport the Senior Vice President of Finance and Accounting Management Team with day-to-day administrative, accounting support, and department coordination needsServe as a central point of contact for internal requests, scheduling, documentation, and team communicationManage calendars related to audits, regulatory deadlines, filings, meetings, and key department deliverablesCoordinate meetings, presentations, agendas, invitations, conference rooms, and related materialsAssist with onboarding and offboarding for Finance and Accounting team membersMaintain training materials, department resources, records, and internal documentationHelp prepare reporting packages, dashboards, presentations, and financial statement support materialsPull reports and organize information using Excel, including Pivot Tables and VLOOKUPsCompile and organize audit documentation and assist with audit preparationTrack expenses, supplies, equipment needs, incoming calls, mail, emails, and other department operationsCommunicate professionally with senior leadership, internal teams, and cross-functional departmentsWhat We're Looking ForBilingual English/Spanish required3–5 years of administrative, accounting support, finance support, or corporate department support experience preferredExperience working in a corporate environment requiredExperience supporting senior leadership or a department executive strongly preferredPrior experience supporting a Finance or Accounting team is helpful, but not requiredStrong Microsoft Office skills requiredExcel skills required, including comfort with Pivot Tables and VLOOKUPsNetSuite experience is a plus, but not requiredExperience with system transitions or ERP implementations is helpfulHigh school diploma required; college degree preferredBusiness, Accounting, Finance, or related degree preferred