Executive Assistant

Job Description

Job Description

We are looking for an organized and proactive Executive Assistant to provide high-level support in Monterey, California. This Contract position will partner closely with senior leadership and help keep priorities on track through strong coordination, clear written communication, and thoughtful administrative support. The role is ideal for someone who can balance scheduling, budgeting, reporting, and project-related tasks in a structured office environment.

Responsibilities:
• Manage a complex executive calendar, coordinate meetings, and align schedules to support shifting priorities.
• Prepare reports, correspondence, and other written materials with a high degree of accuracy and professionalism.
• Assist with budget tracking, expense monitoring, and financial documentation to support department operations.
• Coordinate travel arrangements, itineraries, and related logistics for executive meetings and business needs.
• Support project planning activities by organizing timelines, follow-ups, and key deliverables.
• Partner with internal teams across functions to help maintain efficient administrative operations.
• Help plan events, meetings, and special initiatives that require detailed coordination and communication.
• Maintain organized records, documentation, and office materials while handling confidential information appropriately.• 3+ years of experience providing executive-level administrative support.
• Demonstrated ability to manage calendars, meetings, and travel arrangements for senior leaders.
• Experience supporting budgeting processes, tracking expenses, or preparing related reports.
• Strong writing and communication skills with the ability to produce clear business documents.
• Proficiency with Microsoft Excel, including basic formulas, pivot tables, and VLOOKUPs.
• Ability to support project planning and manage multiple priorities in a fast-paced environment.
• Previous experience in higher education, public sector, legal support, or a similarly structured work setting is preferred.
• College education is preferred but not required.