Executive Assistant - Finance, Legal, Compliance

Job Description

Job Description

Join Our Team

We're seeking a highly organized, proactive, and trusted professional to serve as Executive Assistant to our Chief Financial Officer and General Counsel. In this highly visible role, you will provide strategic administrative support to senior leadership, coordinate board and committee activities, manage complex schedules, and handle confidential information with discretion and professionalism.

This position is ideal for someone who thrives in a fast-paced environment, anticipates needs, solves problems independently, and enjoys partnering with executives to ensure organizational priorities are executed efficiently. If you're a resourceful communicator with exceptional attention to detail and a passion for delivering outstanding support, we'd love to hear from you.

 

Job Title: Executive Assistant – Finance, Legal/Compliance

FLSA Status: Non-Exempt

Department: Finance

Reports To: Chief Financial Officer

 

Position Summary

The Executive Assistant provides comprehensive administrative support to the Chief Financial Officer and General Counsel while serving as a key partner in maintaining efficient executive and board operations. This role requires exceptional organizational skills, strong judgment, attention to detail, and the ability to manage multiple priorities while maintaining the highest level of confidentiality.

The position also supports governance, compliance, board administration, and special projects that contribute to the overall success of the organization.

Key Responsibilities

• Manage complex executive calendars, meetings, appointments, and travel arrangements.
• Prepare, edit, and coordinate executive communications, presentations, reports, and correspondence.
• Plan and coordinate meetings, including agendas, materials, logistics, and meeting minutes.
• Support Board of Directors and committee activities through scheduling, document management, and meeting administration.
• Administer and maintain BoardEffect and other board-related systems and resources.
• Coordinate compliance-related activities, including employee training administration and tracking.
• Prepare expense reports, maintain records, and support departmental administrative processes.
• Serve as a trusted liaison between executives, employees, board members, vendors, and external stakeholders.
• Assist with special projects, surveys, governance initiatives, and organizational priorities.
• Provide backup support to other officers and Executive Assistants as needed.

Qualifications

• Associate degree or equivalent combination of education and experience.
• Minimum of 5 years of executive administrative support experience at the senior leadership level.
• Excellent written, verbal, and interpersonal communication skills.
• Demonstrated ability to manage multiple priorities in a fast-paced environment.
• High level of professionalism, discretion, and confidentiality.
• Strong organizational skills and exceptional attention to detail.
• Advanced proficiency with Microsoft Office Suite, including Outlook, Copilot, Word, OneNote, Excel, SharePoint and PowerPoint.
• Experience working with databases, reporting tools, and business applications.

Preferred

• Experience supporting executive leadership in finance, legal, or corporate governance environments.
• Experience coordinating board meetings and committee activities.
• Familiarity with BoardEffect or similar platforms.

Working Environment

This position is a hybrid role that combines remote and in-office work. The selected candidate must maintain an appropriate home office environment and be available to attend in-person meetings and events as business needs require.

Physical Requirements

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position. The role primarily involves sitting, computer use, communication with internal and external stakeholders, and occasional lifting of materials weighing up to 25 pounds.

Why Join Us?

This is a unique opportunity to work closely with executive leadership, contribute to important governance and compliance initiatives, and play a key role in supporting organizational success. You'll be part of a collaborative environment where professionalism, integrity, service, accountability, curiosity, adaptability, and community are valued.