Sales Coordinator

Principle Responsibilities & Position Purpose:

Act as a support staff to the Sales and Marketing Department. Will be responsible for filing, answering phones, typing and general office duties.

ESSENTIAL FUNCTIONS

• Distribute contracts, memos, reports, changes, and revisions.

• Copy correspondence or other printed matter.

• Route incoming mail, faxes, and packages.

• Prepare confirmations, thank-you letters, cover sheets, functions information sheets, rooming lists, etc.

• Check and remove all information from Sales Managers out-baskets and keep an update.

• Use the intercom/voicemail system to announce appointments and calls

• Handle and direct all incoming phone calls.

• Handle and type all correspondence.

• Greet guests and direct them to appropriate parties.

SUPPORTIVE FUNCTIONS

In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by management based upon the particular requirements of the company.

• Follow through on all groups coming into the hotel.

• Maintain a file system the Managers on a monthly basis.

• Prepare detailed group histories for groups that are considering the hotel.

• Maintain office supply orders and par levels.

• Complete other duties as assigned by supervisor to include cross training.

• Report all unsafe conditions immediately.

• Attend all mandatory meetings.

• Follow and know emergency procedures as needed.

• Keep work area clean and organized.

• Maintain a good working relationship with other departments, employees, and guests.

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