Administrative & Purchasing Assistant

Job Description

Job Description

Position Summary
We are seeking a highly organized, detail-oriented individual with strong Excel and bookkeeping skills to support our daily administrative and purchasing operations. The ideal candidate is dependable, eager to learn, and capable of managing multiple priorities while maintaining accuracy and efficiency.

• Perform bookkeeping and maintain accurate financial records.
• Utilize Microsoft Excel to create, update, and analyze spreadsheets and reports.
• Learn and the purchase order (PO) process, including creating and tracking purchase orders.
• Assist with purchasing materials, supplies, and equipment while ensuring cost-effective procurement.
• Assist with reconciling of invoices, receipts, and purchase orders.
• Assist with month end reporting
• Assist with accounts receivables
• Maintain organized records and filing systems.
• Communicate with vendors regarding orders, pricing, and deliveries.
• Monitor inventory levels and assist with replenishment as needed.
• Provide administrative support to management.
• Perform additional duties and special projects as assigned.

• Exceptional attention to detail and organizational skills.
• Proficiency in Microsoft Excel (including formulas, sorting/filtering, and spreadsheets).
• Experience with bookkeeping or accounting functions preferred.
• Strong mathematical and analytical abilities.
• Ability to learn new software and business processes quickly.
• Excellent written and verbal communication skills.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Self-motivated with a positive, team-oriented attitude.
• Experience with purchasing or purchase order systems is a plus but not required—we are willing to train the right candidate.

• Reliable and trustworthy.
• Strong problem-solving skills.
• Professional demeanor.
• Takes initiative and works independently.
• Committed to accuracy and continuous improvement.