Executive Assistant

Job Location: 12-CES - Main Office - Northampton, MA 01060 Education Level: Not Specified Salary Range: $58,800.00 - $88,200.00 Salary/year Travel Percentage: Negligible Bring Your Operational Skill and Drive to a Mission That Matters About the Role Are you ready to bring your operational strengths and passion for equity to a mission that changes lives? In this role, you will partner directly with executive leadership and our Board of Directors to keep our organization grounded, connected, and moving forward. Working within an educational non-profit, you serve as a vital link across our community - shaping smooth organizational systems, facilitating clear communication, and ensuring our leadership team has the support needed to focus on positive outcomes for students and educators. You will be at the active center of our work: guiding board processes, coordinating key events, and bringing purpose, energy, and care to every administrative detail. CES Values At CES, we value equity, bridging, and belonging. We work intentionally to build strong, responsive partnerships with schools and districts that empower every student and educator to thrive. As an equal opportunity employer, we actively cultivate a team reflecting a wide range of identities, cultures, languages, and lived experiences. We recognize that excellence takes many forms - if you share our commitment to transformative education, we strongly encourage you to apply, even if your path doesn\'t match every traditional qualification. Your unique background, skills, and perspective are welcomed here. What You Will Do As our Executive Assistant, you will serve as a key administrative leader and trusted operational partner to our Executive Director, Deputy Director, and Board of Directors. You will help keep our agency running smoothly, creating connected and responsive systems across our organization. In this role, you will: Support Governance & Leadership: Manage executive calendars, facilitate Cabinet meetings, and coordinate Board of Directors operations, ensuring meeting materials, public records, and governance requirements are seamlessly handled. Guide Administrative Operations: Draft and coordinate executive communications, manage confidential agency records, and continuously refine operational processes to better serve our team and partners. Coordinate Programs & Events: Bring people together by managing logistics for superintendent committees, stakeholder meetings, and agency-wide events. Partner Across Departments: Work alongside Finance and Operations on procurement, invoicing, and administrative workflows, serving as a liaison for staff, vendors, and community members. Qualifications What You Bring Experience & Background: A Bachelor’s degree (or equivalent experience) and 5–7 years of administrative experience, ideally supporting senior leadership, a governing board, or a mission-driven public/nonprofit organization. Core Skills: Outstanding organizational abilities, clear communication, and working knowledge of Open Meeting Law and meeting protocols. Tech Savvy: Confidence using Google Workspace, Microsoft Office, Zoom, Teams, and other agency systems. Flexibility: A reliable way to travel locally as needed, availability for periodic evening Board meetings, and a Massachusetts Notary Public license (or willingness to obtain one within six months). Working Conditions Full-time, exempt position. Fully in-person, on-site, in an office environment. Regular business hours with attendance at evening Board meetings, committee meetings, and agency events. Occasional travel between agency locations and regional meetings. Terms of Employment Position: Full-time (40 hours/week), exempt, fully in-person at our Northampton, MA office. Schedule: Regular business hours with periodic evening meetings. Compensation: $58,800 to $88,200 per year. Anticipated hiring range: $62,000 to $77,000 #J-18808-Ljbffr