Administrative Assistant

Summary Provides direct administrative support for a Vice President or Administrator and their designees. Performs administrative secretarial duties including scheduling, producing reports and presentations, minute taking, and drafting correspondence while maintaining the security of confidential files. Supports departmental and network committees and participates in special projects, as needed. Job Duties Maintains calendars; schedules meetings, conferences and other functions in an efficient and timely manner. Creates, transcribes, and distributes meeting materials, agendas and minutes. Receives and screens incoming telephone calls, determines the priority of these calls, and takes messages and/or action as required. Compiles information from reports, files, records, publications and other sources to prepare reports and presentations. Communicates the leader’s instructions with various individuals and/or departments. Updates, follows, and keeps delegated tasks and projects on schedule to ensure administrative progress to deadlines. Processes and tracks departmental invoices, bills and payments through accounts payable and corporate credit card if applicable. Reads and analyzes incoming mail, memos, submissions, and reports to determine their significance and plan their distribution. Makes recommendations for changes and/or improvement in office systems, working conditions, and equipment. Ensures department is sufficiently stocked with office supplies. Serves as the principal point of administrative contact and liaison with internal and external contacts. Minimum Qualifications High School Diploma or GED. 3 years as a secretary or related administrative role. Ability to work under/handle stressful situations. Proficient in Microsoft Office and similar applications. Preferred Qualifications Associate’s Degree. Prior Healthcare Experience. Physical Demands Lift and carry 25 lbs. frequent sitting/standing, frequent keyboard use, *patient care providers may be required to perform activities specific to their role including kneeling, bending, squatting and performing CPR. Work Shift Day Shift - 0700-1530 Location and Schedule Address: 2545 Schoenersville Rd Primary Location: Lehigh Valley Hospital- Muhlenberg Position Type: Onsite Union: Not Applicable Department: 1004-06093 Operating Room - Muhl Job Description Disclaimer This position description provides the major duties/responsibilities, requirements and working conditions for the position. It is intended to be an accurate reflection of the current position, however management reserves the right to revise or change as necessary to meet organizational needs. Other responsibilities may be assigned when circumstances require. Lehigh Valley Health Network is an equal opportunity employer. In accordance with, and where applicable, in addition to federal, state and local employment regulations, Lehigh Valley Health Network will provide employment opportunities to all persons without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity, disability or other such protected classes as may be defined by law. All personnel actions and programs will adhere to this policy. Personnel actions and programs include, but are not limited to recruitment, selection, hiring, transfers, promotions, terminations, compensation, benefits, educational programs and/or social activities. #J-18808-Ljbffr