Executive Assistant

Renewable Energy Administrative AssistantProvide high-level administrative support to a renewable energy leadership team. Excel in a fast-paced environment requiring multitasking, exceptional organization, attention to detail, professionalism, and sound judgment amid ambiguity. Essential Duties:Manage calendars, schedule appointments and meetings.Prepare presentation materials for board and other meetings.Coordinate travel arrangements including hotel, air, and car reservations.Prepare, code, and submit expense reports via Workday in a timely manner.Provide office support at Mt. Laurel, New Jersey location: order/stock supplies, manage mail, serve as primary point of contact for internal/external stakeholders.Coordinate sensitive reports and materials such as budgets, board documents, and highly confidential correspondence.Prepare and maintain confidential files, statistical records, correspondence, and office forms.Answer and initiate email/telephone inquiries; refer to supervisor or departments as needed.Prepare special reports and summaries as required.Perform other administrative duties and projects as directed.Basic Qualifications and Skills:High School Diploma or GED required; formal education beyond secondary level (administrative or business) highly recommended.2-4 years of related experience required.Proven experience interacting effectively with executives including corporate officers and directors.Demonstrated project management and administrative skills including typing, filing systems, office equipment, and processes.Prior experience in a confidential environment with professional demeanor required.Knowledge of PC-based applications required: Outlook, Word, Excel, PowerPoint; Workday experience preferred.Strong organizational skills and detail-oriented mindset.Experience with board meeting preparation and interaction with Board of Directors.Ability to work independently in a fast-paced environment with limited supervision.Demonstrated ability to work under time constraints and be available as needed.