Office Manager/Executive Assistant

Office Manager/Executive AssistantECS is seeking an Office Manager/Executive Assistant to work in our Fairfax, VA (hybrid) office.The primary purpose of this role is to provide high-level administrative, executive, and operational support to the Vice President of Engineering Systems. This includes combining executive support, office coordination, communication management, and administrative execution to ensure seamless daily operations, effective communication channels, and efficient management of executive priorities.Responsibilities include:Executive Support: Managing a complex executive calendar with sound judgment, coordinating meetings across senior stakeholders and technical teams, and facilitating executive travel and expense management. Preparing reports, documents (including presentations) and summaries for management is a critical component of this position.Office Coordination: Supporting office logistics, supplies management, and general team operational needs, ensuring a productive and organized work environment.Communication Management: Handling confidential information with discretion. Providing direct communication support, including drafting and proofreading executive correspondence, screening calls, and managing email flow.Administrative Execution: Tracking deliverables and action items, maintaining strong organization and responsiveness in a high-change environment, anticipating needs, and solving problems proactively. Ensuring operational expectations around timely completion and centralized coordination support.This role will regularly interact with:Vice President of Engineering SystemsEngineering Systems Executive leadership and team membersOther Postal senior executives and their administrative staffHuman Resources, Finance, and Legal departmentsInternal and external partners, vendors, and contractorsMinimum of 3 years of dedicated executive administrative support experience, preferably within a fast-paced technical or large organizational environment.