Administrative Account Specialist

Position Overview

Ultimate Staffing is actively seeking an Administrative Account Specialist to join their client's tea. This role serves as a key point of contact for customers and internal teams while supporting customer account maintenance, data entry, administrative, and basic A/R functions. The ideal candidate should be organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.

Responsibilities:

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  Respond to customer inquiries regarding accounts, invoices, payments, and company information.
  
  



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  Deliver professional customer service and maintain positive customer and vendor relationships.
  
  



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  Manage incoming calls, mail, deliveries, office supplies, and administrative tasks.
  
  



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  Perform accurate data entry and maintain records in Excel, QuickBooks desktop, Sage 100 or any other manufacturing and industrial ERP systems sand other business systems.
  
  



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  Generate reports, maintain filing systems, and support document management and record retention.
  
  



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  Assist multiple departments with administrative support, special projects, and operational initiatives.
  
  



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  Basic A/R functions
  
  

Qualifications:

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  Accurate and efficient data entry skills with exceptional attention to detail.
  
  



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  Excellent customer service and communication skills.
  
  



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  Strong organizational and time management abilities.
  
  



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  Ability to prioritize multiple tasks and meet deadlines.
  
  



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  Strong problem-solving and analytical skills.
  
  



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  Ability to work independently and within a team environment.
  
  



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  Professional demeanor and positive attitude.
  
  



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  Proficiency in Microsoft Office Suite, including Outlook, Word, and intermediate to advanced Excel.
  
  
  
  



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  Experience with QuickBooks Desktop, Sage or a manufacturing or industrial ERP system.
  
  
  
  



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  Ability to learn and adapt to new software systems and technology.
  
  

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.