Administrative and Operations Coordinator

About Savor

Savor is a venture-backed startup pursuing transformational technology to produce high-quality, value-added fats and oils for food, cosmetics, and specialty chemistry industries without negative climate impact. We believe our deeply technical company is taking an absolute swing for the fences in the climate fight and are looking for someone who shares our passion for the mission.

Position Summary

We are seeking a detail-oriented and organized Administrative & Operations Coordinator to support our day-to-day business operations. This role is part-time (20hrs/week) and will be responsible for expense management, administrative coordination, office support, and recurring operational tasks that help keep the team running smoothly. The ideal candidate is proactive, highly organized, and comfortable managing recurring processes with accuracy and consistency.

Key Responsibilities

Expense Management

• Upload, code, and reconcile corporate credit card receipts in the Bank’s T&E platform.
• Retrieve missing receipts from vendor portals and email accounts using company-provided credentials.
• Ensure all prior month's transactions are completed by the 5th business day of each month to support the accounting close process.

Administrative & Operations Support

• Maintain the company holiday calendar and distribute calendar invitations to employees.
• Create and maintain recurring payroll reminder calendar invites for internal stakeholders.
• Organize and maintain operational documents, spreadsheets, and shared resources.
• Assist with additional administrative and operational projects as needed.

Office Coordination

• Monitor and restock breakroom supplies, snacks, beverages, and office essentials.
• Monitor and replenish common laboratory supplies and coordinate reorders as needed.
• Help maintain organized office and shared spaces to ensure they remain stocked and operational.

Qualifications

• Strong organizational skills and exceptional attention to detail.
• Experience with expense management or bookkeeping is preferred.
• Comfortable working with Microsoft Office, Excel, OneDrive, and online vendor portals.
• Ability to manage recurring deadlines and multiple priorities independently.
• Strong written and verbal communication skills.
• Experience supporting office operations or administrative functions is a plus.

What We Offer

Savor offers compensation commensurate with experience, including a wage of $40-55/hr. This role is a hybrid role require 1 day/week at our San Jose location.

Savor is an Equal Opportunity Employer. We do not discriminate in hiring or any other employment decision on the basis of race, colour, religion, sex, national origin, age, disability, sexual orientation, gender identity, marital status, family status, or any other characteristic protected by applicable law.

Contact View email address on click.appcast.io with your resume/CV if you are interested in learning more about this opportunity.