Administrative Associate - National Accounts

Job Overview The Administrative Associate - National Accounts, internally titled National Accounts Administrator, serves as a key point of coordination across internal teams and external dealer partners, ensuring a seamless experience for national accounts customers. This role manages the day‑to‑day administration of both Ship Out and Ship In accounts, with a strong focus on communication, order accuracy, service coordination, and timely billing. Success in this role requires strong attention to detail, sound judgment, and the ability to keep multiple moving parts aligned while delivering a consistently high level of service. Responsibilities Manage the full lifecycle of Ship Out and Ship In orders, from agreement setup through final billing. Source, review, and maintain dealer agreements and partnerships to support profitable, reliable service delivery. Enter and manage orders accurately in the system, ensuring all required details are captured for successful installation and service. Coordinate with sales, logistics, service, and dealer partners to align installation, training, moves, pickups, and loaner activity. Review dealer invoices, verify charges, and support timely recurring billing, reconciliation, and response to accounting inquiries. Serve as a primary point of contact for dealer partners and internal teams, resolving issues quickly and maintaining clear, professional communication. Qualifications & Experience High school diploma or equivalent required; associate’s or bachelor’s degree preferred. Experience working in order management, account coordination, customer service, or a related administrative role. Experience with e-automate or a similar ERP or order management system is preferred. Proficiency in Microsoft Office, including Word, Excel, and Outlook. Strong written and verbal communication skills, with the ability to work effectively across teams and with external partners. Proven ability to manage multiple priorities, solve problems, and maintain accuracy in a fast‑paced environment. Strong attention to detail, sound judgment, and a customer‑focused mindset. Compensation The typical base salary for this role is $45,000–$55,000. Actual compensation packages are based on several factors that are unique to each candidate, including but not limited to skill set, experience and training, licensures and/or certifications, and other organizational needs. Impact may offer applicable incentive compensation plans depending on role and/or department. Full compensation details can be discussed with an Impact Talent Acquisition team member at the start of the interview process. Benefits 5-year Tiffany & Co. Gift Card, 10-year Custom Rolex, 20-year $20,000 Check incentive rewards Valuable time off with up to 20 days of PTO, 7 Paid Sick Days, 12+ paid holidays, and Paid Parental Leave Development and growth opportunities with on‑going training & continued education reimbursement 401(K) & retirement plans with complimentary financial advisory services Comprehensive health, disability, life, dental, and vision plans Work Authorization & Immigration Sponsorship Candidates must be authorized to work in the United States at the time of application. Immigration sponsorship may be considered in limited circumstances based on business need, cost, workforce planning, and applicable government requirements. Impact does not guarantee sponsorship for any visa category and may decline certain petitions based on associated costs or regulatory requirements. Certain positions within Impact may involve access to information, technology, software, or technical data that is subject to U.S. export control laws and regulations, including the International Traffic in Arms Regulations (ITAR) and the Export Administration Regulations (EAR). Where required by applicable law based on the nature of the role, individuals in such positions must qualify as a “U.S. Person,” as defined by law, or otherwise be eligible to obtain any required government authorizations. #J-18808-Ljbffr Impact Networking