Administrative Assistant II (Victim/Witness Assistance Program)

Job Description

Job Description

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The Administrative Assistant II provides essential administrative support to the Victim/Witness Program of the Williams County State’s Attorney’s Office.

Examples of Duties:

The intent of this job description is to provide a representative summary of the primary duties and responsibilities performed by incumbents in this position. The duties and responsibilities described are not a comprehensive list and may change with or without notice. Incumbents must be able to perform the essential function of the position with or without reasonable accommodation.

• Performs reception duties, such as answering incoming calls, responding to inquiries, and screening office visitors
• Coordinates and maintains calendars and schedules for Victim/Witness Program staff
• Coordinates travel and lodging arrangements for victims, witnesses, and staff; assists with reimbursement processing
• Researches and gathers information to create victim and witness folders
• Assists in providing transportation to victims and witnesses
• Orients victims to the Crime Victim Compensation Program and assists with the application process
• Remits weekly time records for all Victim/Witness staff to the Finance Department
• Maintains statistical information regarding victim/witness services and programs
• Prepares and submits quarterly and semi-annual reports in accordance with reporting requirements; assists in completing the annual VOCA grant application
• Provides additional assistance to victims and witnesses in the absence of Victim Advocates
• Performs office duties, such as data entry, filing, preparing documentation and correspondence, and processing mail
• Maintains current knowledge of the Victim/Witness Program
• Maintains a high level of discretion, tact, and confidentiality when working on highly sensitive subject matters and materials
• Professionally interacts with the public, law enforcement officers, attorneys, judges, court staff, and colleagues
• Maintains confidentiality of non-public records and makes available all data and information deemed a public record by the North Dakota Century Code.

Typical Qualifications:

• High School Diploma or GED AND two (2) years clerical experience; OR an equivalent combination of education, training, and experience.
• Must possess a valid North Dakota driver’s license or equivalent
• Must pass a thorough background check and pre-employment drug and alcohol screening

Supplemental Information:

Compensation: Starting pay ranges from $23.74 to $25.88 per hour, based on qualifications and experience. Williams County offers a generous benefit package to all full-time employees including a fully paid health, dental, and vision insurance plan for employees and eligible dependents, paid sick and vacation leave, term life insurance, full contribution to the North Dakota Public Employee Retirement system, and more!

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