Administrative Assistant

Business Development Support

Coordinate meetings, calls, events, and travel arrangements for the Business Development team. Place PO according to the approval process. Support Team OPEX management. Assist with regular list price update and product pricing update.

Business Operations Support

Provide administrative support for day-to-day business operations. Maintain organized electronic records, contracts, templates, and shared team documents. Support purchasing, invoice processing, expense reporting, and basic budget tracking. Coordinate with Finance, Legal, HR, Marketing, and other internal teams. Help document and improve administrative procedures and operational workflows. Support internal events, workshops, and team meetings. Assist with ad hoc operational projects as required.

General Administration

Manage calendars, meeting schedules, correspondence, and recurring team activities. Monitor shared inboxes and ensure requests are directed to the appropriate team member. Prepare professional documents, spreadsheets, reports, and presentations. Handle sensitive business and personal information with discretion. Anticipate administrative needs and proactively resolve scheduling or coordination issues. Support onboard processes of new employees. Support IT related requests from the team. Support Policy related questions from the team. Other logistics.

Skills

Two to four years of experience in administration, business operations, sales support, project coordination, or a related role. Strong organizational and time-management skills. Excellent written and verbal communication skills. High level of accuracy and attention to detail. Ability to prioritize competing tasks and meet deadlines. Proficiency in Microsoft Office, particularly spreadsheets and presentation software. Comfortable working independently and collaborating with multiple teams. Proactive and solutions-oriented. Professional and dependable. Highly organized. Commercially aware. Collaborative and service-minded. Adaptable in a fast-paced environment. Discreet when handling confidential information.

Education

Diploma or bachelor's degree in business administration, management, communications, or a related discipline is preferred.