Executive Assistant

Job Description

Job Description

Executive Assistant to CEO | Redwood City, CA | Up to $250K Base

Our client, a leading enterprise software and artificial intelligence company, is seeking a highly experienced Executive Assistant to support its CEO in a fast-paced, high-performance environment. This is a unique opportunity to partner closely with a founder-level executive and serve as a trusted right hand across both strategic and day-to-day operations. The ideal candidate is proactive, exceptionally organized, highly polished, and thrives in high-pressure environments that require urgency, discretion, and strong judgment. This role is fully onsite in Redwood City, CA. The CEO operates in a demanding, high-visibility environment, requiring someone who is adaptable, responsive, and comfortable with a “24/7 mindset,” including after-hours support.

What You’ll Do

• Provide high-level executive support to the CEO, including calendar management, inbox management, travel coordination, and meeting preparation

• Manage complex, high-volume scheduling across executive leadership, external stakeholders, and the family office

• Draft, proofread, edit, and manage communications on behalf of the executive

• Serve as a strategic gatekeeper and liaison between the CEO, leadership teams, business partners, and personal contacts

• Coordinate domestic and international travel logistics, detailed itineraries, and expense management

• Support occasional personal assistant responsibilities and special projects as needed

• Anticipate executive needs proactively and execute with urgency, discretion, and strong judgment

• Handle highly confidential information with professionalism and maturity

• Maintain flexibility and responsiveness outside standard business hours when required

What We’re Looking For

• Significant experience supporting founders, CEOs, or senior-level executives in fast-paced, high-expectation environments

• Strong executive presence with excellent written and verbal communication skills

• Exceptional writing, proofreading, and editing abilities

• Ability to remain calm, composed, and resourceful under pressure

• Highly organized with strong attention to detail and consistent follow-through

• Comfortable managing both executive assistant and occasional personal assistant responsibilities

• Ability to multitask, prioritize effectively, and adapt quickly in a changing environment

• Experience interfacing with family offices is highly preferred

• Prior experience in enterprise software, AI, technology, or founder-led organizations is strongly preferred

• Comfortable operating with a high level of urgency and responsiveness when needed

Compensation & Benefits

$150,000 - $250,000, depending on experience

• Comprehensive benefits package

• Exceptional long-term growth opportunity within a high-profile AI company

• Opportunity to work directly alongside a visionary founder and executive leadership team

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We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring.