Executive Assistant

Job Description

Job Description

Executive Assistant | Redwood City, CA | Legal Support | Hybrid 4/1

A prestigious global law firm known for its collaborative culture, international reach, and growth-oriented mindset is seeking an experienced Executive Assistant to support a Regional Managing Partner and a senior Litigation Partner. This is a high-visibility role within a fast-paced legal environment, requiring a proactive, detail-oriented professional who thrives in supporting senior fee earners and managing complex, client-facing priorities. The ideal candidate has strong legal or professional services experience, exceptional organizational skills, and the ability to operate with discretion, urgency, and professionalism in a demanding environment. Litigation experience is strongly preferred, though strong corporate legal EA backgrounds will also be considered.

What You’ll Do

• Provide high-level executive support to a Regional Managing Partner and Litigation Partner, including complex calendar management and daily prioritization of competing demands
• Manage proactive diary coordination, ensuring all meetings are fully prepared with required documentation and context
• Liaise directly with clients and their support teams to coordinate meetings, visits, and communications
• Prepare, proofread, and edit legal and business documents, ensuring accuracy, formatting consistency, and high-quality presentation
• Maintain a strong understanding of internal systems, workflows, and compliance requirements
• Provide general administrative support including scanning, printing, photocopying, and document management
• Coordinate travel arrangements, itineraries, and expense submissions for assigned fee earners
• Support billing processes, including editing narratives, preparing client bills, and coordinating with revenue teams
• Assist with business development efforts, including pitch materials, presentations, CV updates, and client outreach tracking
• Support client events and broader marketing/business development initiatives as needed
• Ensure consistent phone coverage and professional communication on behalf of fee earners
• Assist with special projects and provide flexible support across competing priorities, including occasional extended hours when required

What We’re Looking For

• 3–5+ years of experience in a legal or professional services Executive Assistant role
• Litigation law firm experience strongly preferred; corporate legal experience will also be considered
• Bachelor’s degree or equivalent experience required
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Strong written and verbal communication skills with the ability to interact confidently with clients and senior stakeholders
• Exceptional organizational skills with strong attention to detail and accuracy
• Proven ability to manage multiple priorities in a fast-paced, deadline-driven environment
• High level of discretion and professionalism when handling confidential information
• Strong interpersonal skills with the ability to build trusted relationships across teams and clients
• Proactive, self-directed approach with strong problem-solving abilities
• Comfortable working in a highly collaborative, team-oriented environment
• Flexible and adaptable, with willingness to support outside standard business hours when needed

Compensation

$100,000 – $125,000, based on experience.

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance