Facilities Coordinator

Facilities CoordinatorElk Grove, CA, USA; San Bernardino, CA, USAThis is a hybrid role that requires regular travel to WelbeHealth sites within your assigned region, typically 1–3 times per week, as well as travel to another region approximately once per month for a same-day visit.WelbeHealth is a value-based healthcare organization that's transforming the future of senior care by providing an all-inclusive care option to our most vulnerable senior population. We step in as the care provider and care planner that work to keep our participants within their communities, out of institutions, and cared for like family, all while receiving the healthcare and social services needed to thrive.The Facilities Coordinator is the primary point of contact for all building shell and Mechanical, Electrical, and Plumbing (MEP) related items, and will also assist with setup and coordination of the Emergency Management Professional Program (EMPP) processes and procedures. WelbeHealth's market leaders and respective Facilities Coordinators work closely together for all maintenance tasks, requests, and logistics. The Facilities Coordinator is accountable for executing all required preventative maintenance programs, tracking, scheduling Fire, Life, and Safety (FLS) recurring inspections, and scheduling follow-up repairs as required. The Facilities Coordinator maintains an annual budget per site, tracks both expected and unexpected expenses, and is the primary subject matter expert of their sites' equipment.This role is different because the Facilities Coordinator at WelbeHealth:Owns facilities operations across multiple PACE sites, providing hands-on oversight of building systems, maintenance, preventative maintenance, FLS requirements, vendors, and facility-related projects across an assigned marketPlays a direct role in keeping our PACE centers safe, operational, and ready to serve participants, balancing day-to-day facility needs with long-term planning, budgets, repairs, replacements, and small capital projectsWe care about our team members. That's why we offer:Medical insurance coverage (Medical, Dental, Vision)Work/life balance - We mean it! 17 days of personal time off (PTO), 12 holidays observed annually, and 6 sick days401K savings + matchComprehensive compensation package including base pay and bonusAnd additional benefits!On the day-to-day, you will:Assist the Facilities Manager with tactical planning for the department's annual goals, objectives, and KPIsSupport critical requests or tasks from local market leadershipProvide administrative support for schedule management and budget trackers (e.g., Excel spreadsheets, Smartsheet, Procore, MS Project)Ensure appropriate follow-up with end users, onsite leadership, and vendorsProvide direction to vendors, market staff, leadership, and service providers as required to ensure excellent work order resolutionCoordinate facility preparation including but not limited to supply orders, equipment training, clinic set up, kitchen set up, market-specific vendor identification, and orientationSupport small project management, budget, and proposal aggregation, presenting a case for the best option ( WelbeHealth