Guest Services & Office Coordinator (Temp Fast Hire)

Job Description

Job Description

RemX is seeking a polished, service-driven Guest Services & Office Services Coordinator to support our client, a prestigious professional services organization in Downtown San Francisco.

This role combines hospitality, front-of-house support, office services, conference room coordination, mail services, and document production responsibilities. We are seeking a professional who can quickly step into a fast-paced environment and deliver exceptional service to guests, clients, and internal teams.

Title: Guest Services & Office Services Coordinator (Contract)
Pay: $25.00/hour
Schedule: Mon-Fri 9am-6pm
Location: Onsite (Downtown San Francisco, CA 94104)
Duration: ASAP through December

What You'll Do Guest Services & Hospitality:

• Welcome guests, visitors, clients, and vendors with professionalism and exceptional hospitality.
• Create positive first impressions through personalized service and proactive support.
• Assist guests, visitors, and internal teams with questions, requests, and service needs.
• Support VIP visits and special requests while maintaining the highest level of professionalism.
• Build strong relationships and contribute to a culture focused on service excellence.

Conference Room & Event Support:

• Coordinate meeting room reservations and scheduling.
• Prepare conference rooms for meetings, presentations, and client events.
• Coordinate catering orders, deliveries, and hospitality arrangements.
• Ensure meeting spaces remain organized, stocked, and presentation-ready.
• Provide support for internal meetings, events, and special projects.

Office Services & Mail Operations:

• Process incoming and outgoing mail, packages, and courier deliveries.
• Coordinate shipping and receiving activities utilizing FedEx, UPS, USPS, and courier services.
• Sort, distribute, and track mail and packages.
• Maintain organized mail and office service areas.
• Assist with workplace experience and office operations initiatives.

Document Production & Administrative Support:

• Assist with printing, scanning, copying, binding, and document production requests.
• Operate and troubleshoot basic office equipment including printers, scanners, and multifunction devices.
• Maintain accurate schedules, records, and service documentation.
• Provide administrative and operational support to internal teams as needed.
• Assist with special projects and day-to-day office support activities.

Required Qualifications:

• Minimum 2 years of experience in hospitality, office services, corporate reception, workplace experience, conference center operations, mailroom services, administrative support, or customer-facing environments.
• Strong customer service and interpersonal skills.
• Professional communication skills and a polished presence.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong organizational skills and attention to detail.
• Experience working with Microsoft Office, Outlook, and technology-based systems.
• Ability to exercise professionalism, discretion, and confidentiality at all times.

Ideal Candidate We're looking for someone who:

• Enjoys helping people and creating positive experiences.
• Takes pride in delivering exceptional customer service.
• Has experience supporting both guests and office operations.
• Is comfortable handling hospitality, conference room support, mail services, and document production tasks.
• Communicates professionally with guests, clients, and leadership.
• Takes ownership of issues and follows through to resolution.
• Thrives in a polished, service-oriented professional environment.

\nCompany Description

The professional staffing division of EmployBridge, America's Leading Workforce Specialist:
When our Talent is looking for their next opportunity, we know they are not just looking for their next paycheck. Our Recruiters are experts in their specialized fields and understand that making the right match between the candidate and the company, is the key to long term success.

We are an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

Company Description

The professional staffing division of EmployBridge, America's Leading Workforce Specialist:\r\nWhen our Talent is looking for their next opportunity, we know they are not just looking for their next paycheck. Our Recruiters are experts in their specialized fields and understand that making the right match between the candidate and the company, is the key to long term success.\r\n\r\nWe are an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.