Secretary IV

Secretary IV - Lindbergh Elementary School

Qualifications:

• High school diploma or equivalent.
• Good personal appearance with avoidance of extremes in dress and actions.
• Ability to pass Grammar, Spelling, Math, Office Filing/Sorting, Proofreading, Computer Applications Skills tests at 70%. Must have passing score of 70% on bookkeeping test.
• Knowledge of electronic communication (i.e. e-mail).

Reporting Relationships: Specified by Human Resources upon assignment to a department or school building.

Job Goal: Ensure the smooth and efficient function of the department or office as assigned.

Performance Responsibilities:

• Maintain cheerful and friendly telephone and face to face contact with the general public and students.
• Keep informed regarding all school activities.
• Provide accurate information to the general public and students regarding school services and related programs.
• Refer individual inquiries to immediate supervisor for problem-solving, proper information and/or services.
• Must have good judgment; be able to maintain confidentiality; be dependable and honest; and maintain a professional attitude toward the whole organization.
• Must be willing to be a team player.
• Make appointments for supervisor.
• Perform and support all duties of lower classifications.
• Assume responsibility for the prompt and accurate performance of work where delays and errors would result in direct impairment of service to the public.
• Supervise the operation and maintenance of all building office machines.
• Make appointments for immediate supervisor.
• Provide assistance to administrative superiors in handling public contacts and complaints.
• Maintain student records in MiStar.
• Word process letters, bulletins, and reports.
• Handle confidential matters that relate to technical budgeting items.
• Assume responsibility for fund accounting.
• Manage accounts for Title, Unit, building account purchases, SMART system, Reconciliations: purchasing cards, bank statements, petty cash, purchase orders.
• Provide bookkeeping and accounting functions as assigned.
• Assume responsibility to handle all school funds, such as fees, petty cash funds and activity funds.
• Assist in the preparation of the budget.
• Office Manager: Assume responsibility for directing, planning, and seeing that work is accomplished by clerical staff of lower classifications.
• Assume responsibility for personnel records, their accuracy and transcription in order process payroll.
• May be assigned to dispense medicine to students after training from district medical staff and with parental permission.
• Perform other duties as assigned by the supervisor.

Terms of Employment: 10 months 12 months depending upon assignment, DFSE Salary Schedule.

Evaluation: Annually.

Classification Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10 Step 11 Secretary IV - - - - - - $22.93 $23.92 $24.89 $25.87 $26.84 * indicates essential functions of the job.

Please call the Human Resources Department to set up clerical tests.