Executive Administrative Coordinator

Job Description

Job Description

Help Build, Organize, and Support a Growing Business

We're looking for a highly organized, resourceful professional who enjoys variety, takes ownership of their work, and thrives in a fast-moving environment.

As our Executive Operations Coordinator, you'll work closely with company leadership and play an important role in keeping projects, recruiting efforts, communications, and day-to-day operations moving forward. This position is ideal for someone who enjoys balancing technology, organization, communication, and problem-solving.

We're not looking for someone who simply completes assigned tasks. We value individuals who can anticipate needs, identify opportunities for improvement, and help create solutions that make the business stronger.

Annual Base Salary Based on Experience

Paid Time Off (PTO)

Support executive leadership with scheduling, planning, and coordination

Manage recruiting activities including job advertisements, applicant communication, and interview logistics

Develop presentations, reports, and materials used for meetings and training

Assist with company marketing initiatives and social media engagement

Coordinate internal meetings, team events, and special projects

Monitor ongoing priorities and help ensure projects remain on track

Maintain accurate records, files, and organizational systems

Research tools, resources, and ideas that improve efficiency and productivity

Serve as a key point of coordination between leadership and team members

Enjoys being organized and managing multiple priorities

Communicates professionally and confidently

Learns new software and technology quickly

Has strong computer skills and attention to detail

Can work independently while maintaining accountability

Takes initiative rather than waiting for direction

Is dependable, adaptable, and solution-oriented

Understands the importance of confidentiality and professionalism