Administrative Assistant

Harder Mechanical is one of the nation’s largest mechanical contractors with an outstanding reputation for working safely, meeting tough schedules, and delivering quality projects. Based in Portland, Oregon, we work primarily in the 11 western states with regional offices in Reno, NV; Phoenix, AZ; Richmond, CA; and Salt Lake City, UT. Administrative Assistant – you will be working with our project team at a rural lithium mine in Thacker Pass, Nevada. You will be responsible for supporting the job site team in all office duties, document control support, and miscellaneous tasks. Successful candidates will demonstrate a high attention to detail, strong time‑management skills, and experience working in dynamic team environments. Work schedule and hours: 60‑60‑50 – two consecutive weeks of 60 hours each, followed by one week of 50 hours; schedule repeats. This position is not eligible for remote work. This is an entry‑level role and is paid at an hourly rate. Successful projects do not complete themselves. Our team of curious and passionate people build on Harder's reputation every day through their actions. We offer professional development opportunities, industry‑leading benefits, and the chance to work on projects that will change the built environment forever. Find out more at Admins at Harder perform the following daily tasks: Support the construction team on‑site with data entry, and completing tasks critical to business success Enter project information and documentation into the project management software and MS Excel logs are required Schedule and coordinate meetings, appointments and maintain calendars Coordinate staff lunches and teambuilding outings as needed Prepare and distribute daily/weekly communications including reports, invoices, transmittals, and various other documents Support key processes such as timecard submissions, scheduling transfers and new hires into safety training etc. Prepare reports for the construction team using MS Excel Work with the payroll department to aid a smooth and accurate payroll system Communicate clearly and effectively with internal and external stakeholders and corporate headquarters personnel Maintain accurate project documentation control by creating and organizing filing systems according to company procedures Support the field with material purchases and PO tracking Report to the Project Manager, or as designated Additional tasks as needed What you will need to be successful in this role: Computer skills, proficient with MS Office Word and Excel, including an eagerness to learn software which is proprietary to Harder Strong organizational skills Excellent verbal and written communication skills, able to communicate clearly and well to internal and external business partners Ability to effectively interact with the construction industry personnel and home office staff members Experience organizing, maintaining, and logging documents Ability to maintain confidentiality Experience reading construction drawings a plus, but not required Previous successful experience in a construction office environment Experience with data entry Team mentality Education/Experience 1‑2 years in an administrative role Previous experience in construction preferred Benefits Competitive salary Comprehensive medical, dental, and vision benefits – 100% of employee premiums are paid by the company Generous retirement package includes: 10% retirement contribution made by the company and a company match up to 2% of your annual salary Profit sharing Discretionary annual bonus Paid vacation and holidays Harder University training and development, as well as other paid professional development opportunities Team environment that promotes individual growth HMC reserves the right to perform a drug screening and background check, as may be required, and this offer may be contingent on passing a drug screening and background check. This position is hourly. No recruiters. No phone calls, please. Harder Mechanical Contractors is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, genetic information, veteran status, or any other characteristic protected by federal, state or local nondiscrimination laws. Our hiring policy reflects and affirms Harder’s commitment to the principles of fair employment. Harder does not discriminate regarding the terms and conditions of employment based on any characteristic protected by federal, state or local nondiscrimination laws. It is Harder’s policy to maintain a drug and alcohol‑free work environment. Employment offers are conditional upon successfully passing a drug and alcohol test, background checks, reference checks, and as required by law, regardless of citizenship or national origin, documented proof of authorization to work in the United States. #J-18808-Ljbffr