Litigation Administrative Assistant

Job Description:

Litigation Legal Assistant/Newark, NJ.

Looking for someone with strong litigation background, capable of working with attorneys and independently.

• Daily admin tasks such as answering phones, preparing outgoing mail and sorting incoming mail; monitor Outlook calendar;
• Editing and revising documents; extensive use of Compare Docs and Litera
• Assist with document conversion and clean up; create and revise legal documents adhering to Firm styles and guidelines;
• TOA & TOC
• Court filings t hrough the E-filing system for both Federal Court, State Court and Bankruptcy Court;
• Services of Documents;
• Create and edit Tables of Authorities and Tables of Contents using Best Authorities;
• Create Hyperlink and Briefs through Lexis and Westlaw; Bookmark PDF;
• Enter and edit attorney time entries through Intapp Time;
• Fill out expense reports;
• Filing documents in case files;
• Assist attorneys in preparing for trials by organizing exhibits, preparing trial binders, and coordinating logistics for court appearances.
• Lite Paralegal work and lien interaction;
• Non-legal research; set up reservation for travel and restaurants.
• Involvement in some aspects of billing.
• Assist other Legal Assistants as support during absences.

Job Requirements:

Competencies:

• Strong administrative skills with an emphasis on excellent attention to detail and organization
• Ability to work independently and complete a high volume of work in a timely manner;
• Ability to multitask and prioritize assignments while consistently delivering quality work product;
• Flexibility to occasionally arrive early or stay late as necessary;
• Proficiency with Microsoft Office, particularly Windows 10, Microsoft 365, Word, Outlook, Excel, Teams, Kofax Power PDF, iManage Document Management System, Best Authority, Intapp Time, Intapp Billstream, Legal Numbering, Litera Compare, Big Hand Dictation, Zoom and DocuSign;
• Holds a current Notary Public commission or will acquire within the first 6 months of employment;
• Professional demeanor, appearance and positive attitude.

Education and Experience:

• 5+ years of law firm experience
• High School Diploma required, Associate/Bachelors degree preferred