Office Coordinator
Maenner Minnich & Wattenbarger
Job Description
Job Description
Maenner Minnich & Wattenbarger, PLLC is a growing boutique law firm currently expanding our team. We are seeking a proactive, professional, and highly organized Office Coordinator to serve as the face and voice of our firm. This is a role that combines client intake , administrative support , and general office logistics .
As the first point of contact, you will play a critical role in converting leads into clients and ensuring the daily operations of our 5-attorney office run seamlessly.
Key Responsibilities:
1. Client Intake & Communication
- Manage a high volume of incoming calls and emails with professionalism and empathy.
- Conduct initial screenings of potential clients to determine if their needs align with our practice areas.
- Schedule consultations and manage the firm’s primary calendar.
- Follow up with prospective clients to ensure all necessary intake documentation is completed.
- Greet incoming clients.
2. Administrative Support
- Organize and maintain digital and physical client files.
- Assist attorneys and paralegals with basic document preparation and mailing.
- Monitor office email accounts and distribute inquiries to the appropriate team members.
3. Office Logistics
- Monitor and restock office supplies (including occasional runs for essentials like ink, paper, or refreshments).
- Ensure the reception area, conference rooms, and common hallways are "client-ready" at all times.
- Coordinate with vendors (couriers, IT support, building maintenance).
- Assist with light errands as needed to support the firm’s daily flow.
Qualifications & Skills:
- Communication: Exceptional verbal and written communication skills. You must be comfortable "selling" the firm's value during intake calls.
- Professionalism: Ability to handle sensitive information with strict confidentiality.
- Tech-Savvy: Proficiency in Microsoft Office (Word, Outlook) and a willingness to learn legal practice management software (e.g., TimeSolv, OneDrive).
- Adaptability: A "no task is too small" attitude. You thrive in a small-office environment where duties can shift quickly.
- Experience: 1–2 years of experience in a professional office setting (legal experience is a plus, but not required).
Why Join Us?
We are a tight-knit, collaborative team entering an exciting phase of growth. This position offers the opportunity to be a foundational member of our staff as we expand from 3 to 5 attorneys this fall. We value initiative, a sense of humor, and a commitment to providing our clients with top-tier service.
Vacancy posted 29 days ago
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