Executive Assistant to the Head of Lower School and Assistant Head of School

Executive Assistant to the Head of Lower School and Assistant Head of School

Position: Executive Assistant to the Head of Lower School and Assistant Head of School

Reports to: Head of Lower School and Assistant Head of School

FLSA: Non-Exempt, full-time

Salary Range: $80,000-$95,000 annually, commensurate with education and experience

Required:

• An understanding of the Goals and Criteria of Sacred Heart as well as the ability to articulate them
• Commitment to creating a welcoming, inclusive environment
• Ability to maintain confidentiality and exceptional professionalism
• Administrative experience
• Strong interpersonal skills
• Ability to work cooperatively and independently as needed
• Exceptional writing, editing, and revising skills
• Strong technology skills
• Exceptionally detailed-oriented

Responsibilities and Duties include, but are not limited to, the following:

• Create an inclusive and welcoming environment in line with the Sacred Heart Goals and Criteria in all aspects of the role
• Maintain confidentiality regarding student records, meeting notes, correspondences with Human Resources, digital files, etc.
• Manage, coordinate, and prioritize all calendars, including the Head of Lower School/Assistant Head of School's schedule and professional engagements, faculty and staff weekly plans, special events and activities, facility allocations, etc., by thoughtfully aligning schedules with institutional priorities
• Draft correspondences and participate in calls and meetings as needed, making sure to take accurate minutes, track follow-up action items, and respond on the Head of Lower School/Assistant Head of School's behalf as needed or directed
• Create and/or review written material, ensuring accuracy and attention to detail (e.g., parent letters, school documents, TV notices, birthday documents, lunch tables, yearbook materials, Admissions documents, schedules, presentations)
• Coordinate detailed itineraries for field trips, visitors from other schools, and applicant visits
• Organize logistics, including technology, set-up, food, and materials, for faculty and staff meetings, parent meetings, and school events (e.g., Curriculum Nights, Parent Information Sessions, workshops, task force meetings, picture days)
• Prepare and distribute digital materials for the Opening of School Folder, Lower School Google Site, LS Hub, workshops, Admissions and Exmissions, After-School Program, etc., in collaboration with various departments
• Support in developing policies and streamlining procedures
• Oversee budgetary management, billing processes, and grant details, keeping accurate records
• Support LS faculty & staff in ordering academic supplies, books, and instructional materials
• Coordinate with our uniform vendor and food service team in collaboration with Head of Lower School/Assistant Head of School
• Manage student attendance, dismissal protocols, and transportation logistics through active collaboration with the faculty & staff, the Security Team, the nurses, and the registrar
• Collaborate on and support the Head of Lower School/Assistant Head of School and the Lower School Administrative Team with any additional tasks as needed
• Other duties as assigned

It is the policy of Sacred Heart to provide equal employment opportunity to all employees and applicants. This means that all employees and applicants will be treated on an equal basis without regard to race, religion, color, creed, gender, gender identity or expression, transgender status, national and ethnic origin, ancestry, disability, age, military or veteran status, marital and partnership status, citizenship status, caregiver status, sex (including pregnancy), sexual orientation, sexual and reproductive health decisions, height or weight, predisposing genetic characteristics, criminal history, actual or perceived domestic violence victim status, or any other characteristic protected by applicable state, federal or local law (collectively referred to herein as "Protected Classifications"). In addition to the Protected Classifications set forth in this EEO Policy, the School also prohibits any form of discrimination or harassment based on being a certified medical marijuana patient, pre-employment marijuana testing, unemployment status, sexual and reproductive health decisions, salary history, arrest or conviction, or domestic violence victim status in accordance with state law. This policy applies to all terms, conditions and privileges of employment, including but not limited to: hiring, training, faculty development, transfers, promotion, compensation, benefits, educational assistance, employee facilities, termination, and retirement.

Convent of the Sacred Heart, 91st Street