Bookkeeper

Job Description

Job Description

Company: Anderson Remodeling Location: Spring, Texas

Reports To: Owner

Employment Type: Full-Time, In-House

**
Position Overview**

**
The Operations & Bookkeeping Manager **is responsible for the financial integrity, accrual accuracy, internal controls, HR administration, and management reporting of Anderson Remodeling. This role operates at a controller-level standard and is aligned in structure, methodology, and reporting format with Service Doctor Remodeling & Design.

This position ensures that monthly revenue, job costs, advertising spend, and payroll are recorded in the same accounting period, producing reliable gross profit and ROI reporting used for operational decisions, compensation, and growth planning.

The role works closely with the Owner, CPA, and Sales Team, while maintaining strict checks

and balances over all cash and credit card activity. The position also supports operational coordination as the current on-site opener transitions to a reduced role.

**
Core Responsibilities**

Accrual Accounting & Monthly Close (Critical Function)

Ensure all job-related revenue and expenses are recorded in the same month

Accrue:

Materials delivered but not yet invoiced

Subcontractor work performed but not yet billed

Payroll and labor allocations by job and period

Review open purchase orders monthly and record required accruals

Prevent cost shifting across months that distorts gross profit

Complete and document a formal monthly close within 15 business days

**
Accounts Payable**

Enter, code, and process vendor bills accurately

Match invoices to approved purchase orders

Prepare weekly check runs for owner signature only

Maintain vendor records, W-9s, and payment terms

_
Enforce_ approval and documentation requirements for all payments

Accounts Receivable

Generate and send customer invoices timely and accurately

Ensure revenue reflects work completed (accrual-based)

Post customer payments (check, ACH, credit card)

Maintain aging reports and follow up on outstanding balances Coordinate with Sales on billing timing and job status **Payroll & Human Resources **

Process payroll accurately and on time

File payroll tax reports and remit payments

Manage employee onboarding, offboarding, and HR documentation Maintain personnel files, I-9s, W-4s, benefits, PTO tracking

Serve as primary HR administrator for the company

Purchasing & Purchase Orders

Create and manage purchase orders for all materials and subcontractors

Ensure purchases align with job budgets and gross profit targets

Match purchase orders to vendor invoices

Maintain clean audit trails for all job-related spending

Reconciliations & Internal Controls

Perform monthly:

Bank reconciliations

Credit card reconciliations (receipts required)

Ensure every credit card transaction has an attached receipt

Investigate and resolve discrepancies immediately

Maintain strict separation of duties:

Bookkeeping prepares

Owner approves and signs checks

Enforce cash control policies without exception

Management Reporting - Service Doctor Aligned

Monthly Gross Profit by Income Class

Prepare monthly gross profit reports by income class

Use Service Doctor's income class definitions and methodology

Ensure reports:

Are accrual-based

Tie to the general ledger

Reflect true job profitability

Provide month-over-month and year-over-year comparisons

Deliver reports within 15 business days of month-end

**
Advertising ROI Reporting** (By Advertising Class)

Track revenue and expenses by advertising class Prepare monthly Advertising ROI reports, including: Revenue by source

Advertising spend by source

ROI and cost-efficiency metrics

Ensure sales attribution is accurate and consistent Align advertising classes with Service Doctor standards Provide trend analysis to guide marketing decisions **Operations & Scheduling Support **

Work with Sales to review job flow and crew scheduling Provide visibility into backlog, staffing needs, and job timing Support transition as the on-site opener reduces hours Improve coordination between office and field operations Tax & CPA Coordination

Prepare and file quarterly payroll and sales tax reports

Support annual IRS filings and 1099 preparation Maintain CPA-ready books at all times

Serve as primary liaison with the company CPA

Deliver clean, organized year-end financials

Filing & Documentation

Maintain organized digital and physical filing systems

Ensure retention of receipts, invoices, payroll, and tax records

Support audits, CPA requests, and internal reviews

Standardize documentation procedures across the company **Authority & Controls **

Owner signs all checks

No independent check-signing authority

Dual-control processes required for all cash and credit cards

No undocumented transactions permitted

Below is a practical, controller-level Monthly Close Checklist aligned with Service Doctor

standards and written so it can be used, audited, and enforced.

This can be printed, signed, and attached to each month's close.

**
MONTH-END CLOSE CHECKLIST**

Due: Within 15 business days of month-end

1. Revenue Cutoff & Sales Review

Confirm all jobs with work completed in the month are invoiced Verify invoices reflect work completed, not cash received

Review unbilled work and record revenue accruals if applicable Confirm income class coding is correct on all invoices

Reconcile invoiced revenue to sales reports

2. Purchase Orders & Expense Accruals

Review open purchase orders

Identify materials delivered but not yet billed

Accrue costs for:

Materials received

Subcontractor work completed

Freight or job-related charges

Document all accruals with backup (delivery ticket, PO, confirmation) Schedule reversing entries for the following month

3. Vendor Bills & Payables

Enter all vendor bills through month-end

Match invoices to approved purchase orders

Verify proper job and income class coding

Review unpaid bills report for completeness

4. Payroll & Labor Allocation

Confirm payroll is recorded in the correct month

Allocate labor to jobs accurately

Accrue payroll earned but not yet paid (if applicable) Verify payroll taxes are recorded properly

5. Credit Card Reconciliation (NON-NEGOTIABLE)

Reconcile all company credit cards

Confirm every charge has an attached receipt

Verify correct job, income class, or advertising class coding Investigate and resolve missing receipts immediately

No uncoded or undocumented charges remain.

6. Bank Reconciliation

Reconcile all bank accounts

Investigate outstanding or unusual transactions Confirm deposits match recorded revenue Ensure no unauthorized payments

7. Gross Profit by Income Class (Service Doctor Format)

Generate Gross Profit report by income class

Confirm:

Revenue and costs are in the same month

Accruals are included

Report ties to general ledger

Review margins for anomalies

Prepare explanation for material variances

8. Advertising ROI Reporting

Verify all advertising expenses are coded by advertising class

Confirm revenue attribution to advertising sources

Generate Advertising ROI report showing:

Revenue by source

Cost by source

ROI metrics

Identify high- and low-performing channels

9. Reconciliation & Validation

Gross Profit reports reconcile to GL Advertising ROI totals reconcile to GL

_
No_ suspense or uncategorized balances remain All accruals documented and approved

10. Owner/Sales/Operations Review Package

Prepare and deliver the following to ownership:

Profit & Loss Statement

Gross Profit by Income Class

Advertising ROI Report

Accrual Summary (what was accrued and why)

Cash position summary

11. Final Close Certification

Month reviewed internally

All corrections posted properly (no backdating) Month approved for CPA-ready status

Prepared By:

Date Completed:

Owner Review Date:

Standards Reminder

No month is closed until this checklist is complete

Accrual accuracy is mandatory

Reports must be repeatable and auditable

Clean books at all times

Next Step (Optional)

If you want, I can:

Turn this into a fillable PDF

Convert it to a QuickBooks task checklist

Add KPIs tied to checklist compliance

Create a Service Doctor + Anderson combined SOP binder

This checklist is what separates true operators from bookkeepers.

**
Qualifications**

5+ years in construction bookkeeping, accounting, or operations Strong accrual accounting and job costing experience

Payroll, HR, and tax filing experience

Experience working directly with CPAs

Proficiency with QuickBooks or similar accounting software

Highly organized, detail-oriented, and trustworthy

Construction or remodeling industry experience preferred

Performance Expectations

Monthly close completed ≤15 business days

Accurate accrual matching of revenue and expenses

Reliable gross profit and advertising ROI reporting

Clean reconciliations with no undocumented transactions Consistency with Service Doctor reporting standards

High owner confidence in financial data

Compensation (Spring, TX Market)

$50,000 - $60,000 annually, depending on experience

Performance incentives tied to accuracy, timeliness, and compliance to be determined