Secretary (Office Automation)

Job TitleSecretary (Office Automation)Job DescriptionMajor duties include but are not limited to:Exercises control over supervisor's appointments with complete authority for commitments of time; establishing priorities at own discretion; setting up, rearranging, and when necessary, coordinating meetings with staff officesMaintains a calendar of future events for up to the next 12 months, on monthly, bimonthly, and weekly basisReceives and processes all correspondence and documents transmitted through the Executive Office for review, approval and signaturePrepares responses on routine correspondence, including memoranda, reports, etc. (written and electronic) on own initiativeMakes appointments; cancels and accepts invitations; and checks requirements for engagementsTracks Medical Center memoranda timeliness and reviews incoming memoranda for quad review to ensure proper format and inclusion of necessary informationEnsures correspondence conforms to regulations and special policies of the Medical CenterPlans conferences, major inspections, visits by high ranking officials and other information that may have an impact on scheduling appointments and activities for the supervisorAssumes responsibility for ensuring requests for action or information from the Executive Office are made known to the responsible personnel in the absence of the supervisorServes as liaison between the management staff and supervisor by providing accurate, timely information and advice on procedures, reports, requirements, and other matters necessary to implement policies, directives, and instruction for the VAMCEstablishes Executive Office secretarial policies and procedures and provides guidance for medical center clerical staffServes as the timekeeper for assigned groupsWork Schedule: Monday-Friday, 7:45am - 4:30pmTelework: Not authorizedVirtual: This is not a virtual position.Position Description/PD#: Secretary (Office Automation)/ PD022120Relocation/Recruitment Incentives: Not authorizedCritical Skills Incentive (CSI): Not approvedPermanent Change of Station (PCS): Not authorizedPCS Appraised Value Offer (AVO): Not authorized