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Assistant, Administrative

Simon Property Group Headquarters

Indianapolis, IN
Job Location:
Corporate Indianapolis

PRIMARY PURPOSE:

This position is primarily responsible for providing support in the administrative functions of the Development department of Simon Property Group. This position will serve as a representative of the Development department and must possess effective communication skills and professional appearance, as well as have the ability to handle sensitive and confidential information in a professional manner

PRINCIPAL RESPONSIBILITIES:

The successful candidate's responsibilities will include, but not be limited to:

  • Greet and direct all incoming calls. This will include internal calls, as well as extensive phone contact with local, regional and national Tenants.
  • Coordinate conference calls and schedule meetings.
  • General office administrative duties such as greeting visitors at the reception area; handle incoming and outgoing deliveries; type correspondence, file, maintain office supplies and order as necessary; maintain office equipment.
  • Preparation of various projects for client proposals that require the use of spreadsheets, power point presentations, digital camera use, etc.
  • Maintain calendars and schedule all necessary travel arrangements.
  • Complete all expense reports ensuring accuracy and timeliness of submission.
  • Maintain courteous and professional relationships with co-workers and clients; professionally interface with all internal departments of Simon Property Group.
  • Learn and become competent in current technical applications utilized by the department involving SSLE, CAD, Atlas, Coupa, etc.
MINIMUM QUALIFICATIONS:
  • Five years minimum administrative experience required.
  • Working knowledge of Microsoft Office Suite, specifically including Word, Excel, and PowerPoint
  • Excellent verbal and written communication skills.
  • Team player with willingness to assist others.
  • Ability to work independently without direct supervision.
  • Self-motivated and problem solving experience.
  • Excellent time management and organizational skills and ability to meet deadlines and work well under pressure.
Apply
Vacancy posted 4 days ago
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