Executive Assistant

Reports To

President & CEO, with direct support responsibilities to the CFO and Strategic Operations Director. Position Summary The Executive Assistant provides high-level administrative, organizational, and financial support to the President, CEO, CFO, and Strategic Operations Director. This role serves as a trusted partner to executive leadership, ensuring the efficient execution of daily operations, strategic initiatives, communications, and financial processes. The Executive Assistant maintains a high level of professionalism, discretion, and confidentiality while supporting organizational goals and leadership effectiveness. Support to the President Manage the President's calendar, appointments, meetings, and travel arrangements. Prepare correspondence, reports, presentations, and executive communications on behalf of the President. Coordinate leadership meetings and assist with agenda preparation and follow-up action items. Serve as a liaison between the President and internal or external stakeholders. Assist with special projects, strategic initiatives, and organizational priorities assigned by the President. Conduct research, gather information, and prepare summaries to support decision-making. Maintain executive records, files, and confidential documentation. Anticipate administrative needs and proactively support the President's objectives. Support to the CEO and CFO CEO Support Assist with executive communications, presentations, reports, and meeting preparation. Coordinate board meetings, leadership meetings, and company-wide initiatives as assigned. Track key projects and deadlines to ensure timely completion. Maintain confidentiality regarding organizational, employee, and business matters. Provide administrative support for strategic planning and executive decision-making processes. CFO Support Provide administrative and bookkeeping support to the CFO. Assist with accounts payable, accounts receivable, and invoice processing. Assist with budget tracking, financial reporting, and expense monitoring. Coordinate with accounting firms, financial institutions, vendors, and auditors as needed. Prepare and organize financial documents for audits, tax preparation, and compliance reviews. Support month-end and year-end financial processes. Ensure strict confidentiality of all financial information and records. Support to the Strategic Operations Director Provide administrative support for operational and strategic initiatives. Coordinate meetings, schedules, and project-related communications. Track project timelines, deliverables, and follow-up actions. Assist with data collection, reporting, and analysis of operational metrics. Support process improvement initiatives and organizational efficiency efforts. Maintain project documentation, records, and reporting dashboards. Coordinate cross-functional communication among departments and leadership teams. Assist with implementation and monitoring of strategic objectives and operational priorities. Prepare reports, presentations, and summaries related to operational performance and key initiatives. General Administrative Responsibilities Draft, edit, and proofread correspondence, policies, reports, and presentations. Maintain electronic and physical filing systems. Coordinate leadership meetings and administrative projects. Handle sensitive and confidential information with professionalism and discretion. Support organizational compliance, record retention, and documentation requirements. Perform additional administrative duties and special projects as assigned by executive leadership. Qualifications Associate's degree required; Bachelor's degree preferred. Minimum 3-5 years of executive administrative experience required. Previous bookkeeping, accounting, or financial administration experience preferred. Proficiency in Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint. Experience with accounting or bookkeeping software preferred. Strong organizational, multitasking, and time management skills. Excellent written and verbal communication abilities. Ability to manage multiple priorities in a fast-paced environment. High level of professionalism, initiative, discretion, and attention to detail.