Advancement Coordinator

$58k

College of William & Mary

Brooklyn, NY

# Advancement CoordinatorApply: Remote Type - Hybrid: Posting Location - VIMS Gloucester: Full time: Posted Today: JR102118**Job Requisition:**JR102118 Advancement Coordinator (Open)**Job Posting Title:**Advancement Coordinator**Department:**CC00816 VIMS1 | DEAN | Advancement**Job Family:**Staff - Program Management**Worker Sub-Type:**Regular (benefited)**Job Requisition Primary Location:**Watermen's Hall**Primary Job Posting Location:**Posting Location - VIMS Gloucester**Job Description Summary:**School Mission Statement The Virginia Institute of Marine Science (VIMS) has a three-part mission of research, education, and advisory service. Our over-arching goals are to: • Make seminal advances in understanding marine systems through research and discovery. • Translate research findings into practical solutions to complex issues of societal importance. • Provide new generations of researchers, educators, problem solvers, and managers with a coastal and marine sciences education of unsurpassed quality. Unit Mission Statement VIMS Office of Advancement secures and stewards philanthropic support for the programs, operations and capital needs of VIMS and the Batten School.**Job Description:****Position Summary**The Advancement Coordinator serves as the primary administrative support for the Batten/VIMS Executive Director’s advancement activities. Responsibilities include providing administrative support for the Executive Director’s correspondence, files, business travel (including pre-approvals and reimbursements), calendar and plans for meetings with internal and external entities; updating the VIMS Advancement website; gift processing; overseeing the advancement office management and overseeing the advancement budget management. **Required Qualifications:****Education*** Bachelor’s Degree**Experience*** Experience supporting an executive or senior manager.* Experience working in an administrative support customer-facing role supporting a team of professionals within a fast-paced environment.* Experience handling confidential information.* Experience with Excel, PowerPoint, Word, and CRM.* Experience with budget management**Knowledge, Skills, and Abilities*** Strong administrative skills, with the ability to support multiple professionals.* Demonstrated skills in calendar management, mail merges, and coordinating travel.* Demonstrated proficiency in proofreading, editing, and drafting business correspondence with careful attention to detail and accuracy.* Commitment to diversity, equity, and inclusiveness including but not limited to collaboration, staffing, and programming.* Strong customer service orientation, with the ability to respond to inquiries, resolve problems, obtain and disseminate information.* Commitment to excellence with the ability to exercise sound judgment and take an appropriate level of initiative.* Excellent oral, written, and interpersonal communication skills appropriate to a professional office environment.* Ability to work effectively with internal and external constituencies while exercising diplomacy and tact in all interactions.* Proven ability to work collaboratively and collegially as a member of the team, as well as work independently.* Strong organizational skills with proven ability to assess priorities and organize workflow accordingly while managing multiple and competing priorities within specific deadlines.* High degree of computer proficiency in a variety of software applications to include Microsoft Office, specifically Outlook, Word, and Excel, and web-based applications.* Ability to conduct mail merges and interest in learning new software.* Working knowledge and skills of event coordination, with the ability to schedule and coordinate meetings.* Excellent problem-solving skills, with the ability to anticipate or identify a variety of logistical issues as they arise.* Strong analytical skills with the ability to extract data and produce reports. **Preferred Qualifications:****Experience*** Relevant experience working at a higher education institution; William & Mary is a plus.* Administrative support experience in a fundraising environment.* Demonstrated experience analyzing and handling data.* Demonstrated experience producing mass mailings is highly desirable.* Experience with basic fiscal support administration, coordinating travel logistics, and planning meetings and events.* Experience with Acrobat Pro, Blackbaud CRM and Workday is a plus.* Experience creating presentation slide decks.**Knowledge, Skills, and Abilities*** Demonstrated interest and ability to learn and use new software.* Working knowledge of Chrome River ,and BUY W&M. and Workday* Working knowledge and experience with WREN (Blackbaud) or other CRM database(s), project management software, and Power BI. **Salary:** Up to $58,000 commensurate with experience, qualifications, and internal equity. **Conditions of Employment:**Occasional work during nights and weekends required*.* **Job Duties & Responsibilities:****Team Administrative Support — 50%*** Provide office management support to the overall VIMS & Batten Advancement team.* Manage special projects designed for fundraising within VIMS & Batten requiring compilation, organization, and entry of data in Excel and other formats.* Enter new contact information, updates, and corrections in all Advancement CRMs to ensure data integrity.* Prepare correspondence such as letters and emails, and complete mail merges for documents.* Assist team members as needed with travel pre-approvals and reimbursements using Workday.* Oversee the Advancement operations and Foundations budget on a weekly basis.* Create PDFs or other documents and make copies, as requested.* Organize and maintain paper and electronic files.* Process daily mail.* Maintain office supplies, submitting orders for necessary items.* Manage advancement budget and provide monthly team reports.**Data Support — 30%*** Generate constituent lists for invitations and solicitations from WREN for use by the VIMS Advancement team.* Process gifts received at the VIMS campus.**Personnel Support — 20%*** Serve as primary administrative support for the Executive Director with tasks including calendar management, scheduling meetings, filing, correspondence, and donor visit logistics.* Manage travel arrangements, processing of pre-approvals, expense reimbursements, and business meal reimbursements through Workday.* Manage procurement and vendor payments for the VIMS Advancement team.* Schedule internal and external meetings for the VIMS Advancement team.* Determine availability of staff and manage staff calendars.* Track and maintain reporting and filing documents for the organization.* Perform other responsibilities or projects as assigned.**Additional Job Description:****Job Profile:**JP0122 - General Administrative Supervisor I/Coordinator I - Nonexempt - Salary - S08**Qualifications:****Compensation Grade:**S08**Recruiting Start Date:**2026-09-23**Position Restrictions:**Restricted Funds**EEO is the Law. Applicants can learn more about William & Mary’s status as an equal opportunity employer by viewing the \"Know Your Rights\" poster published by the U.S. Equal Employment Opportunity Commission. Check: William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.** **Applicant Notice:** **By applying for this position, you consent to William & Mary's use, review, and retention of your application materials for recruitment and employment purposes. Materials may be shared with authorized individuals participating in the hiring process and will be managed in accordance with applicable laws and university policies.** **Probationary Period Notice: Individuals selected for full-time staff positions will be required to complete a twelve (12) month probationary period in accordance with university policy.****Remote Work Disclaimer: Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor’s ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.**
J-18808-Ljbffr William & Mary

Apply

Vacancy posted 2 days ago

Similar jobs that could be interesting for youBased on the Advancement Coordinator in Brooklyn, NY vacancy

Advancement Coordinator
...We are on the lookout for an Advancement Coordinator to join our US staff team! Check out the job description and application information below. Some of our amazing Seed Effect Uganda and US Staff members This is primarily a relational, front-of-the-room role. The goal...
Suggested
For contractors
Afternoon shift
Seed Effect
Brooklyn, NY
10 hours ago
Coordinator of Advancement Communications
Title: Coordinator of Advancement Communications Position Type: Staff Full-Time Days Per Week: Monday - Friday Hours Per Week: 40 VP Area: University Advancement Department: University Advancement Location: Elon Campus Position Summary The Coordinator of Advancement Communications...
Suggested
Full time
Work at office
Immediate start
Monday to Friday
Elon Uni Careers
Brooklyn, NY
3 days ago
Advancement Coordinator, Annual Giving
$50.07k - $60.47k
Job Summary/Basic Function: Advances the priorities of the centralized development and engagement team for the Foundation at the direction... ..., volunteer management, name tags, signage, printing, etc. in coordination with the Foundation engagement strategy; day‑of setup and...
Suggested
Full time
Work at office
Boise State University
Brooklyn, NY
4 days ago
Advancement Engagement Coordinator
$53k - $63k
...Job Description Job Description Job Summary: A key member of the College’s development team, Advancement Engagement Coordinator is responsible for strengthening and growing the College’s relationships with alumni, donors, organizations and friends of the college...
Suggested
Work at office
Flexible hours
Vaughn College of Aeronautics and Technology
East Elmhurst, NY
20 days ago
Coordinator, Work-Based Learning
$60k - $65k
...focused, and family-supported practice, an individual hired as a Coordinator, Work-Based Learning, at North Queens Community High School... ...engage in the supervision process as a supervisee. Support and advance the mission of Commonpoint. Contribute to agency-wide...
Suggested
Work experience placement
Internship
Flexible hours
Commonpoint
Flushing, NY
17 days ago
Coordinator, Regulatory Affairs
$70k - $90k
...differences strengthen us. MAIN JOB OBJECTIVE The Regulatory Affairs Coordinator supports the day-to-day Operational Regulatory Affairs team in... ...and skincare industry A Sky’s the Limit mentality You have advanced skills in Microsoft Suite (Excel, Word, PowerPoint), Cognos,...
Summer work
Local area
Flexible hours
LVMH Perfumes & Cosmetics
Jersey City, NJ
3 days ago
Staffing Coordinator
$60k
...Staffing Coordinator Location: Brooklyn, NY Schedule: Monday-Friday, 9:00 AM-5:00 PM (Fully Onsite) Compensation: Up to $60,00... ...significant career growth opportunities, with top performers often advancing into supervisory and management positions. Position...
Full time
Casual work
Work at office
All shifts
Monday to Friday
Robert Half
Brooklyn, NY
2 days ago
Tour Coordinator, Correctional Health Services
...the supervision of the Health Service Administrator, the Tour Coordinator is responsible for managing and coordinating assigned sub-unit... ...to generate data reports from single and multiple systems Advanced Microsoft Office Suite proficiency including Excel and PowerPoint...
Full time
Work at office
Shift work
NYC Health + Hospitals/Correctional Health Services
Queens, NY
2 days ago
Health Information Management Coordinator
...exceptional care to others. As a Health Information Management Coordinator, joining our team, you're embracing a vital mission dedicated... ...). Professional Development :Ongoing learning and career advancement opportunities. More about Memorial Medical Center Dignity Health...
Full time
Temporary work
LifePoint Health
Brooklyn, NY
4 days ago
Resident Coordinator
$23 - $26.44 per hour
...Resident Coordinator Brooklyn, New York, United States Fairstead is a purpose-driven real estate firm dedicated to building affordable... ...staff with their assigned duties, particularly when more advanced, skilled, or sensitive work is required. Perform other related...
Work at office
Local area
Flexible hours
Fairstead
Brooklyn, NY
3 days ago
Director of Advancement
...experienced fundraising leader to serve as its next Director of Advancement. This is an opportunity to build a stronger philanthropic... ...will lead a team that includes an Events Manager, Marketing Coordinator, and Advancement Assistant. A central priority will be growing...
Full time
HumanePro
Brooklyn, NY
2 days ago
Director of Advancement
$50k - $80k
...seeking an experienced, energetic, results-oriented Director of Advancement to strengthen the school's long-term vitality and advance its... ...-appropriate corporate and foundation grant proposals. Coordinate and regularly meet with a development committee of volunteer...
Full time
Part time
Weekend work
Afternoon shift
Chesterton Academy of Notre Dame
Brooklyn, NY
4 days ago
Branch Coordinator, Home Health
$35.1k - $44.5k
...part of our caring community The primary function of the Branch Coordinator is to provide clerical support for the branch medical records... ...503 of the Rehabilitation Act and VEVRAA, to employ and to advance in employment individuals with disability or protected veteran...
Full time
Temporary work
Apprenticeship
Work at office
Humana
Brooklyn, NY
3 days ago
Case Coordinator
$15 per hour
...recovery and long-term success. We are currently seeking a Case Coordinator to join our inpatient team. In this role, you will play a... ...recovery. Be part of a supportive, mission-driven team. Help advance access to addiction treatment and recovery services in the Pittsburgh...
Monday to Friday
Pyramid Healthcare
Brooklyn, NY
2 days ago
Title Coordinator
$100k - $150k
...National Title Closing Coordinator Position Description (New York, New York) ($100,000 - $150,000) About the Company Our... ...knowledge of commercial underwriting principles, risk evaluation, and advanced title concepts. Qualifications ~4+ years of...
Work at office
bizjobz
Jersey City, NJ
1 day ago
Catering Coordinator
...more, there are abundant opportunities for career growth and advancement. Our resort boasts breathtaking ocean views, lavish amenities... ...passion for creating memorable events? Join our team as a Catering Coordinator and bring your energy and enthusiasm to help us deliver...
Work at office
Weekend work
Afternoon shift
Davidson Hospitality Group
Brooklyn, NY
10 hours ago
Catering Coordinator
$16 - $17 per hour
...Catering CoordinatorWhen you join our team as a Catering Coordinator, you join in our belief that food should not only taste good, but... ...Competitive Pay $16.00 - $17.00 Plus TipsHealth Care BenefitsFlexible HoursExtensive TrainingMeal DiscountsReal Advancement Opportunities...
Hourly pay
Local area
Panera
Ozone Park, NY
22 hours ago
Philanthropy Coordinator
...Barnes-Jewish Hospital is currently looking for a Philanthropy Coordinator to support the Philanthropy and team. Responsibilities will... ...team members. Monday-Friday, hybrid position with great career advancement opportunities! Previous experience working for a non-profit...
Full time
Monday to Friday
Flexible hours
BJC HealthCare
Brooklyn, NY
10 hours ago
Partnerships Coordinator
...of the human body, mind and spirit. Overview The Partnerships Coordinator role focuses on reporting for various affiliate marketing campaigns... ...going live Ensure we have podcast ad copy at least 4 weeks in advance from partners Assist with data entry on Partnerships Dashboard...
Full time
Work experience placement
Ben Greenfield Life
Brooklyn, NY
1 day ago
Branch Coordinator
$18 - $26.5 per hour
...purpose of Bringing Care To LifeTM.**JOB SUMMARY** Our Branch Coordinators positively impact the lives of patients and their caregivers,... ...phone and electronically **Computer Skills*** Intermediate to advanced computer skills* Proficient working within multiple systems at...
Hourly pay
Full time
Temporary work
Work experience placement
Work at office
Local area
Immediate start
Flexible hours
Accendra Health, Inc.
Brooklyn, NY
10 hours ago
Catering Coordinator
$18 - $20 per hour
...purpose and thrive in your own way. What You’ll Do: As a Catering Coordinator at Sodexo, you are process-focused and detail-orientated.... ...moments. Access to ongoing training/development and advancement opportunities to turn your job into a career Full array of benefits...
Full time
Part time
Local area
Worldwide
Flexible hours
Shift work
Weekend work
Sodexo Group
Brooklyn, NY
2 days ago
Treatment Plan Coordinator
...CoordinatorGentle Dental World is looking for a Dental Treatment Plan Coordinator in Queens, New York to assist our clinical team by providing a... ...education and professional developmentModern office with advanced dental technologyHow to Apply: If you are a dedicated...
Hourly pay
Minimum wage
Work at office
Dental Care Alliance
Corona, NY
2 days ago
Dental Scheduling Coordinator
...accommodation or an alternative application process. Dental Scheduling Coordinator Full Time Rochester Hills, MI, US Role and Responsibilities... ...Assistance Program BLS/CPR Certification Career Path Advancement to Clinical or Management positions National Discount and Rewards...
Full time
Temporary work
Work at office
Immediate start
Advanced Oral Surgery & Periodontics
Brooklyn, NY
10 hours ago
Dental Treatment Plan Coordinator
$24 - $28 per hour
## **Dental Treatment Plan Coordinator - Drs. Rosen & Dworkin (Marlton, NJ)****Salary Range: $24.00 - $28.00 Hourly** **The Dental Office... ...working environment with coworkers.* Willingness to advance skills through continuing education opportunities.* Present to...
Hourly pay
Full time
Work at office
Monday to Friday
Shift work
Guardian Dentistry
Brooklyn, NY
3 days ago
Legal Coordinator
$45k - $85k
...Legal Coordinator About the Organization For over three decades, SMC has been in the forefront of proven, quality real estate property... ...affirmative action in support of its policy to employ and advance in employment individuals who are minorities, women, protected...
Full time
Part time
Work at office
Local area
Flexible hours
SHINDA MANAGEMENT CORPORATION
Queens Village, NY
2 days ago
Brand Coordinator
...About the Role We’re looking for an organized, outgoing Brand Coordinator to support brand marketing initiatives, customer engagement,... ...marketing campaigns and brand initiatives Opportunities for advancement within Brand Marketing, Marketing, Events, and Customer Experience...
Full time
Local area
FF Company
Hoboken, NJ
10 hours ago
Intake Coordinator
$19.73 - $29.59 per hour
...computer system, maintains proper documentation and facilitates coordination of services. The position will be directly associated with... ...communication skills generally acquired through college or other advanced education are required. Must be able to demonstrate...
Work experience placement
Work at office
Work from home
Voluntary Protection Programs Participants' Association, Inc...
Brooklyn, NY
2 days ago
Family Engagement Coordinator
$70.14k - $132.77k
...registration is found. In both circumstances, trained Family Engagement Coordinators (FECs) approach and engage potential donor families to explain... ..., religious, and individual family dynamics. Applies advanced judgment in assessing family readiness, dynamics, and support...
Night shift
Live On NY
Long Island City, NY
2 days ago
EHS Coordinator
$20.88 - $27.84 per hour
...company. We are Making Possible™ products and solutions that help advance the industries we serve, providing branding and information... ...driven to build safer, more sustainable workplaces? As an EHS Coordinator at Vestcom (an Avery Dennison company), you will play a key...
Work at office
Local area
Worldwide
Shift work
Avery Dennison
Brooklyn, NY
1 day ago
Title Coordinator
...impact in our organization, we encourage you to apply. We offer competitive compensation packages, comprehensive benefits, and opportunities for career advancement. Join our team today! Call Isis Jaquez with any questions or to follow up on an application: (***) ***-****...
Casual work
Work at office
MacGregor Abstract Corp.
Valley Stream, NY
3 days ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Advancement Coordinator. Be the first to apply!