Administrative Sales Assistant

Sales Assistant

We are seeking a highly motivated and talented Sales Assistant to join our team in our Tempe office. In this role, you will partner closely with sales leadership as a trusted resource, ensuring critical administrative functions run seamlessly. You will also serve as an ambassador for the Tempe office, greeting visitors, supporting day-to-day operations, and helping create an exceptional workplace environment. This is an exciting opportunity to grow your career with an established leader in the financial services industry, backed by a team committed to your development and long-term success.

Position Responsibilities:

• Manage internal communications and follow-up on behalf of sales leadership
• Produce and distribute sales desk activity reporting to support management
• Process expenses and invoices and track expenses vs budget
• Manage calendars, scheduling, event coordination and office visits
• Train teams on business tools and applications to streamline execution
• Coordinate onboarding/offboarding for employees, including systems and access
• Run operations (supplies, mail, shipping) to support efficient office administration
• Maintain procedures and records with strong control and accuracy
• Drive special projects and initiatives, tracking actions through close

Required Qualifications:

• Team-first partner who builds trust with leaders and peers
• Clear and effective communicator with strong professional presence
• Thrive supporting fast-paced professionals with precision and urgency
• High school diploma required; college coursework/degree desired
• 12+ years of experience supporting sales, business, or admin operations
• Advanced MS Office skills (Outlook, Excel, PowerPoint, Word); quick to learn new platforms

Preferred Qualifications:

• Elite organizer with strong time management and calendar ownership
• Prioritize competing requests and deliver flawlessly against deadlines
• Adapt quickly and handle confidential matters with discretion
• Client-facing liaison for leaders and visitors; represent the sales office professionally
• Intellectual curiosity about and willingness to embrace AI technology

When you join our team:

• We'll empower you to learn and grow the career you want.
• We'll recognize and support you in a flexible environment where well-being and inclusion are more than just words.
• As part of our global team, we'll support you in shaping the future you want to see.

The role being advertised is an existing vacancy.