Front Desk / Admin Coordinator

Job Summary

We are seeking a professional and organized Front Desk / Admin Coordinator for a direct hire opportunity with a mission-driven nonprofit organization in Costa Mesa, CA. This role is ideal for an administrative support professional who enjoys being the first point of contact, supporting members and donors, coordinating office operations, and contributing to meaningful community-focused work.

The Front Desk / Admin Coordinator will join a collaborative, team-oriented environment with supportive leadership, stable operations, and a strong commitment to service. This is a great opportunity for someone who values positive workplace culture, clear communication, attention to detail, and the chance to make an impact through administrative excellence.

Key Responsibilities

- Welcome visitors, answer phones, respond to general inquiries, and provide a polished first impression for members, donors, staff, and guests.
- Manage daily office administration, including mail, supplies, vendor coordination, conference room scheduling, catering, maintenance requests, and meeting support.
- Process membership applications, donations, acknowledgments, correspondence, data entry, scanning, coding, and donor or member records.
- Maintain accurate information in CRM systems such as Raiser's Edge or similar databases, while supporting membership communications and donor tracking.
- Assist with event and program support, including auction item tracking, event materials, scholarship records, vendor coordination, and occasional evening or weekend events.
- Collaborate with internal teams on special projects, administrative reporting, spreadsheets, meeting notes, and confidential recordkeeping.

Compensation and Benefits

- $28 to $30 per hour.
- Annual salary approximately $60,000.
- Direct hire opportunity.
- 403(b) retirement plan with employer match.
- Medical, dental, and life insurance.
- Paid time off.
- Stable, mission-driven work environment.
- Occasional evening or weekend events, approximately 2 to 3 times per year.
- Occasional local travel within Orange County.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

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We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

Required Qualifications and Skills

- Serve as the front desk and administrative point of contact for visitors, members, donors, vendors, and internal staff.
- Support membership, donation, donor acknowledgment, CRM recordkeeping, and administrative processes.
- Coordinate office operations, meeting logistics, vendor communication, mail processing, and event-related administrative support.

- 3+ years of administrative, office support, customer service, or nonprofit experience.
- Strong proficiency with Microsoft Outlook, Word, Excel, Adobe, and Zoom.
- Experience entering, tracking, and maintaining accurate records in CRM systems or databases.
- Excellent verbal and written communication skills with a professional and welcoming demeanor.
- Strong organizational skills with the ability to multitask, prioritize, and follow through on details.
- High level of accuracy, confidentiality, dependability, and sound judgment.
- Comfortable working independently while contributing to a collaborative team culture.

Preferred Qualifications

- Nonprofit organization experience.
- Experience with Raiser's Edge or a similar donor, membership, or fundraising CRM.
- Membership support, donor relations, or donation processing experience.
- Event coordination or program support experience.
- Office administration, facility coordination, or vendor management experience.