Front Desk Office Manager - Administrative Assistant
WizeHire
We are a boutique law Firm in Newport Beach with a team of 9.We primarily handle law that affects children and their families—Estate Planning, Probate, Trust Administration, Conservatorships, and Wills, Trusts, and Litigation. We have a highly respected Firm and a reputation for really caring about clients.We are looking for an experienced Front Desk Office Manager and Administrative Assistant who is able to interact well with people, can multitask, and is organized. This position is an integral member of our team who takes control of the front-end client experience by being the first point of contact with the firm, providing general administrative support, and helping us communicate effectively with clients and potential new clients. Ideally, you will have experience as an Office Administrator, Receptionist, Secretary, or Legal Assistant in a law firm, but we are willing to train the right service-minded office professional. If the following describes you, then YOU may be the team member we are looking for: We are seeking a highly organized and professional Front Desk Office Manager and Administrative Assistant to work full-time and join our team. The ideal candidate will be organized with problem-solving and analytical data skills. You believe it’s important to greet all potential and existing clients with a warm, friendly welcome You answer the phone with a smile You are skilled at communicating with people on the phone, in person, and by email You are a relationship-builder who is comfortable interacting with different types of personalities and all levels of authority, especially individuals in emotional need You see an opportunity for organization where others see a mess You are eager to learn new tasks and computer systems You value doing it right the first time, so you proofread your work and double-check details You know what happens in the office, stays in the office You genuinely care about clients and want to deliver an experience that turns them into raving fans If you fit the role for this key position, please send a cover letter and your resume . #J-18808-Ljbffr
$70.3k - $72k
...Essential Functions Effectively leading and managing the Front Office team Guaranteeing that staff is... ...Selecting, training, and scheduling front desk Associates Maintaining new procedures... ...Compensation The pay scale for the Assistant Front Office Manager role is $70,304-7...SuggestedHourly payLocal areaNight shiftWeekend workMontage Hotels & Resorts
Newport Beach, CA3 days ago$23 per hour
...OFFICE ADMINISTRATIVE ASSISTANT Career Opportunities with Cal-AM Properties Inc A great place to work. Current job opportunities are posted here... ...Administrative Assistant will assist the HR Department and Senior Management teams in the day-to-day operations, which will include...SuggestedWork at officeImmediate startMonday to FridayCal Am
Costa Mesa, CA3 days ago- ...Description We are looking for a reliable, detail-oriented Office Administrative Assistant to support our daily operations. This is a great... ...candidate is organized, focused, professional and capable of managing multiple responsibilities. We are a close-knit, family-run...SuggestedWork at officeRemote work
Construction company
Huntington Beach, CA11 days ago $20 - $26 per hour
A boutique law firm in Newport Beach is seeking a Front Desk Office Manager and Administrative Assistant. This full-time role requires excellent communication and organizational skills. The ideal candidate will manage front-end client interactions, provide administrative...SuggestedHourly payFull time- PIMCO is seeking an Administrative Assistant in Newport Beach, CA. This role provides critical support across Client Management and Portfolio Management teams, offering insights into various areas of the firm. The ideal candidate thrives in a fast-paced environment, is...Suggested
$85k - $110k
...Executive Assistant / Office Manager Newport Beach, California (on-site) About the Opportunity We are partnering with a growing private... ...clients and guests with professionalism and warmth Administrative & Operational Support Assist with special projects...Work at officeShift workH Cap Connect, LLC.
Newport Beach, CA6 days ago$80k - $90k
...Are you the kind of Executive Administrator to the CEO who never lets anything slip... ...operational backbone of the CEO's office. This is not diary management or travel booking. This is about... ...years experience in an Executive Assistant, Executive Administrator, or senior...Work at officeCobalt Search
Newport Beach, CA16 days ago$31.1 - $38.88 per hour
...A day in the life of an Executive Administrative Assistant at Vans looks a little like this.... ...seasoned professional capable of proactively managing intricate tasks, effortlessly engaging... ...facilitate meetings, ranging from intimate office gatherings to large-scale off-site...Hourly payWork at officeLocal areaVans
Costa Mesa, CA2 days ago- ...team environment. The Senior Scheduler will assist Business Development, Preconstruction,... ...ventures. Essential Functions Manage and/or create conceptual (RFP), bidding (... ...future use and reference. Train field and office personnel on scheduling software use and...Contract workWork experience placementFor subcontractorWork at office
Grandir UK
Newport Beach, CA5 days ago $23 - $26 per hour
...ownership in the work we do. What’s in Store? We are looking for an Office Assistant to join our Costa Mesa office. This role is a great... ...especially when handling records and data Organized – Able to manage multiple tasks and priorities Professional communicator – Comfortable...Summer workWork at officeShift workThomsen Properties
Costa Mesa, CA4 days ago- ...General Summary: Supports store management in all activities to drive sales and results. Demonstrates behaviors that align with the... ...placement, markdowns, and mark out of stock (MOOS). Assists management with omni activities in store including but not limited...Part timeNight shift
Designer Brands
Costa Mesa, CA1 day ago $17.25 - $23 per hour
...product knowledge, and to provide customers and team members with in-depth information on product features and benefits. You would also assist with, and be knowledgeable in, all store operations, including opening and closing procedures, administering returns/store credit,...Hourly payFull timePart timeImmediate startShift workComoto
Huntington Beach, CA1 day ago- ...Job Description Job Description OFFICE HOURS: M/T/W/TH: 8:00am-5:00pm (Dr. is open to... ...varying hours) - JOB DESCRIPTION: Solo front office position. Duties include appointment... ...Pay Range Min: 23.00 Pay Range Max: 28.00 Job Title:DENTAL FRONT OFFICE MANAGER...Hourly payWork at office
Staff Seekers, Inc.
Newport Beach, CA17 days ago $23 - $29 per hour
...with applicable laws. $23.00 - $29.00 per hour As an Office Assistant at JOEY, you will play an important role in the... ...be the glue of the team and will be responsible for managing and anticipating the administrative needs of the business. The ideal candidate will be organized...Hourly payWork experience placementWork at officeLocal areaShift workWorkstream
Newport Beach, CA2 hours ago$75k - $80k
...Executive Assistant, Renewables Clean Energy is changing the way... ...natural gas fuel. Our office is located on a beautiful campus... ...include the following: Manage calendars and independently... ...memorandums outlining and explaining administrative procedures and policies to...Work at office- ...Job Description Seeking an Office Assistant in Costa Mesa, CA. Duties: Assisting with endorsements and issuing certificates Marketing Underwriting Small office environment with 5 people by John Wayne Airport. Starting off 30 hours per week. Must have experience in Insurance...Weekly payWork at office
Advantage Resourcing
Costa Mesa, CA2 days ago $99k - $130k
...environment, then this role is for you! WHAT YOU'LL DO Manage day-to-day demand signaling, ordering, and inventory for... ...field (i.e. finance, economics, supply chain management, business administration, marketing, etc.) ~3+ years of experience in a supply chain...Full timeWork experience placementLocal areaImmediate startRelocationFlexible hoursAnduril Industries
Costa Mesa, CA1 day ago- Branch Administrator - OC Location Full details of the job. Camfil
$27 per hour
...accommodations as needed to our applicants. Please discuss with our hiring managers during our selection processes. Front Office Supervisor Summary The Front Office Supervisor is responsible for assisting the Director of Guest Services in managing the day-to-day operations...Hourly payShift workMontage Hotels & Resorts
Newport Beach, CA2 days ago- ...Responsibilities Provides guidance and leadership to Front Office Team Members (may include Guest Service and Registration, Room Inventory... ...within scope of authority; otherwise refers the matter to management Effectively deals with internal and external customers, some...Local area
Pacific City Operations, LLC
Huntington Beach, CA4 days ago - ## Front Office SupervisorApplylocations: Paséa Hotel & Spa – Huntington Beach, CAtime type: Full timeposted on: Posted Yesterdayjob... ...**The Front Office Supervisor is responsible for assisting the Front Office Manager with the planning, organization, development and...Local area
Pacific Hospitality Group
Huntington Beach, CA1 day ago - ...integrated project approach in a small office environment, providing numerous... ...advancement. The Executive Assistant’s will provide a wide range of administrative and organizational support to... ...for accounting, office management and human resources. The Executive...
Morrissey Associates Inc
Costa Mesa, CAa month ago $23 - $24.85 per hour
...JOB OVERVIEW: The ideal Front Office Supervisor candidate will have 1-2 years previous Front Desk Agent experience, exceptional communication... ...staffing, front drive control. Assists FDM in overall departmental management. Responsible for all...Hourly payShift workAfternoon shiftWincome Hospitality
Costa Mesa, CA5 days ago- ...collision repair group as a Receptionist/Office Administrator and be the welcoming face of our state‑... ...the detail department & Production Manager in preparation for pick‑ups Contact customers... ...who did not punch in and out. Assist manager to monitor employee calendar Assist...Full timeWork at office
No 1 Collision (1993) Inc
Costa Mesa, CA1 hour ago $17.5 - $18.5 per hour
...Group Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry.... ...institutions on the planet. Position Summary The Office Clerk is responsible for coordinating with Management Staff to...Hourly payPart timeSeasonal workWork at officeLocal area- ...as necessary. May conduct patient/member pre-certification to ensure coverage for appointments and medical care. With the assistance of data and technology, they function as a liaison and ensures a high value and personalized experience. Qualifications: ~1...Temporary workMonday to Friday
$140k - $160k
MAHLER PRIVATE STAFFING is seeking a highly skilled Personal Assistant in Newport Beach to support a prominent principal in their personal... ...will have over 7 years of experience in a similar role, managing complex schedules, correspondence, and personal errands. Flexibility...$45.67 per hour
...organization in Newport Beach is seeking an experienced Administrative Assistant to provide comprehensive support to executives. In... ...and communication skills, and proficiency in MS Office. Responsibilities include managing executive schedules, organizing client meetings,...Hourly pay$19.5 - $29.15 per hour
...the fastest growing retailers is up your alley - then we need YOU to join our winning team at Sprouts Farmers Market as an Assistant Meat Manager. Overview of Responsibilities As the Assistant Meat & Seafood Manager - you have a role in helping customers make healthy food...Temporary workImmediate startFlexible hoursShift workNight shiftSprouts Farmers Market
Costa Mesa, CA2 days ago- A pediatric dental practice in Costa Mesa is seeking a Front Office Scheduler to manage patient appointments and provide exceptional customer service. The ideal candidate will thrive in a fast-paced environment and possess strong organizational and communication skills...Work at office
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